Staffing Advisor

About the role

Fairview is looking for a Staffing Advisor at our Fairview Midway Corporate Campus in St Paul! The main goal of this role will be to help daily staffing needs in helping to find coverage for call-offs or short-staffing by using staffing grids in compliance with hospital policies, the department budget and staffing plan. This will require a high attention to detail as well as a fast paced energy! Location: Onsite at the Fairview Midway Campus, 1700 University Avenue in Saint Paul.

Schedule

Hours: 48 hours (0.6 FTE), every two weeks and is benefit eligible. Schedule: Day/Evening Shift - 8-hour shifts. (7:00AM - 3:30PM and 3:00PM - 11:30PM start times). Weekend Rotation: Every other weekend.

Responsibilities

• Produces and maintains 4-week employee schedules as set by policy, union contract, and department guidelines.
• Ensures that schedules are timely, free from error and align available resources to support the front-line staff.
• Approves and processes time off requests, shift exchanges, and holiday schedules while ensuring accurate data entry in scheduling system to include all proactive scheduling adjustments (schedule changes and extra shifts).
• Reviews staffing levels on an ongoing basis and communicates staffing needs to employees and works to fill vacant shifts.
• Proactively adjusts daily staffing by recruiting for, calling in, canceling or floating employees based on unit volume, acuity and needs based unexpected absences or remaining open shifts.
• Reviews scheduled staff with Charge Nurses, Administrative Nursing Supervisors and/or Nursing Managers (as appropriate) on a shift by shift basis to ensure skill level is adequate for patient care needs.
• Provides staffing report to Administrative Nursing Supervisor regarding census and staff needed for the next shifts all within the proper policy and contract guidelines.
• Provides prompt customer service to staff contacting the staffing office including phone calls, emails, in person visits and any other form of messaging.
• Reviews, updates, and approves employees timekeeping records (E-time) in Kronos and scheduling system per policy, including timecard corrections and reconciliation.
• Tracks and reports departmental data including attendance records, employee data and records and skill level information on all supported personnel (i.e. level III, charge nurse skill, etc.).
• Actively participates in creating