Staff Assistant III (Onsite)

Must be a US Person or Permanent Resident. Offer contingent on ability to successfully pass a background check and drug screen.

About the role

6-month contract position with potential to be extended or converted to W2 with full benefits. Customer and contract-specific training will be required and provided. Onsite at NASA Jet Propulsion Laboratory, Pasadena, CA.

Salary ranges are determined by role, level, and location. Individual pay is based on work location, job-related skills, experience, and relevant education or training.

Responsibilities

• Provide office support including purchasing, distributing information, receiving visitors, arranging travel, meetings, events, and conferences.
• Schedule appointments, handle mail, set up and maintain files, answer and route calls.
• Create letters, memos, presentations, spreadsheets, and reports.
• Perform other ad hoc duties as assigned.

Requirements

• Extensive expertise in the administrative profession with strong organizational, computer, and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work under pressure on multiple complex tasks, and work independently with minimal direction to meet commitments with high-quality products.
• Motivated self-starter who takes initiative to establish and implement process improvements.
• Ability to evaluate situations and apply good judgment in resolution.
• Excellent written and verbal communication skills.
• Ability to interact effectively with all levels of personnel and provide excellent customer service.
• Ability to exercise discretion when handling sensitive material.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Desired Skills

• Extensive understanding of JPL/ESD policies, procedures, and practices.
• Experience in a technical group or section office environment.
• Experience with JPL tools such as JPLID, UCS, Concur Travel, and Timekeeping.
• Willingness to learn and apply new IT tools (e.g., Wiki, SharePoint).
• Teaming skills and professionalism in working with personnel across multiple organizations.
• Previous JPL experience.

Schedule

9/80 Work Schedule.