Staff Assistant II ** INTERNAL APPLICANTS ONLY**

INTERNAL APPLICANTS ONLY

About the role

Performs office duties and provides administrative support to staff members. Responsible for clerical and public contact work.

Responsibilities

• Assists with answering telephones and greeting office visitors, determines nature of call, answers questions and/or directs caller to appropriate person or department.
• Reviews and verifies incoming and outgoing documentation for completeness, accuracy and compliance with established policies and procedures.
• Composes correspondence as requested including memos and letters.
• Maintains payroll records, time sheets and sick leave records. Codes pay and time sheets according to the system in operation.
• Generates/compiles materials for meetings.
• Checks and maintains office equipment in good working order.
• Corresponds with IT and submits work requests.
• Affixes to submit work orders for the department.
• Attends department staff meetings.
• Performs related work as required.
• During emergencies, all employees are considered essential personnel and may be required to perform alternate duties.

Requirements

• High School Diploma or equivalent.
• 2-years experience in responsible administrative work.
• Valid State of Florida Driver’s License.

Qualifications

• Ability to create Excel spreadsheets.
• Ability to learn HTE system.
• Ability to work proficiently with the Internet and computer software programs to handle correspondence and to provide reports and presentations.
• Knowledge of scanning software and equipment in order to use clip art, photos, images and other sources using appropriate software applications.
• Knowledge of English grammar, spelling and punctuation.
• Knowledge of modern office methods, equipment and procedures.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with the general public, co-workers and supervisors.

Skills

• Physical Demand: Sedentary 10 lbs. maximum lifting.
• Some lifting, carrying, pushing and pulling.
• Some walking or standing may be required.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eye sight for production or safety of self and others.

Benefits

• Generous medical plan.
• Dependent benefits available at reasonable rates.
• Basic life insurance in the amount of 1x salary up to $50,000 at no cost to the employee.
• Additional life insurance benefits for the employee and/or dependents are available at the employee's cost.
• Dental and vision plans are offered on a voluntary basis at the employee's cost at group rates.
• Onsite Employee Health & Wellness Center.
• Flexible Spending Account through P&A Group.
• Florida Retirement System (FRS).
• Personal Leave (Full-time regular employees accrue 20 personal leave days per year up to the maximum allowable accruals.).
• Eligible part-time regular employee accruals are prorated accordingly.
• Tuition Reimbursement.
• 14 paid holidays.

Pay

Flagler County offers competitive compensation and comprehensive benefit plans.

Schedule

Hours and schedule vary based on departmental needs.

Benefits

Flagler County offers the following benefits to its employees:

• Generous medical plan.
• Dependent benefits available at reasonable rates.
• Basic life insurance in the amount of 1x salary up to $50,000 at no cost to the employee.
• Additional life insurance benefits for the employee and/or dependents are available at the employee's cost.
• Dental and vision plans are offered on a voluntary basis at the employee's cost at group rates.
• Onsite Employee Health & Wellness Center.
• Flexible Spending Account through P&A Group.
• Florida Retirement System (FRS).
• Personal Leave (Full-time regular employees accrue 20 personal leave days per year up to the maximum allowable accruals.).
• Eligible part-time regular employee accruals are prorated accordingly.
• Tuition Reimbursement.
• 14 paid holidays.

Link to benefits at a glance

Link to benefits at a glance