Staff Assistant C

About the role

The University of Pennsylvania is a world-renowned leader in education, research, and innovation. Located in Philadelphia, it consistently ranks among the top 10 universities in the U.S. according to U.S. News & World Report. The university offers a wide range of undergraduate, graduate, and continuing education programs across 12 highly-regarded schools. It was recognized as one of America's Best Large Employers by Forbes in 2023.

Job Profile Title

Vice Chair of Research and Director of Head and Neck Sciences for the Department of Otorhinolaryngology - Head and Neck Surgery

Job Duties/Responsibilities

• Provide high-level support to the Vice Chair, including coordinating complex schedules and multiple calendars.
• Serve as the primary liaison between the Vice Chair and all internal and external parties.
• Coordinate travel arrangements and manage a complex calendar of internal and external committee and professional meetings.
• Create and maintain a website for the research program, assist with grant preparation and administration, monitor expenses, and ensure regulatory compliance.
• Support personnel recruitment efforts.
• Maintain deadlines for committees and study sections, providing reminders for due dates of review materials.
• Support seminars, visiting speakers, symposiums, and meetings.
• Prepare and coordinate submission and renewal of Institutional Animal Care and Use Committee (IACUC) documentation.
• Prepare slides and photographic figures for publication.
• Complete all Program Project lab purchases and maintain an itemized inventory of lab supplies.
• Manage records of all purchases and reimbursements.
• Coordinate non-competitive renewal submissions for the program project grant budget periods.

Qualifications

• A Bachelor's Degree and 3 to 5 years of relevant experience, or an equivalent combination of education and experience.
• Detail-oriented, highly organized, and possess excellent written and interpersonal skills.
• Knowledge of Microsoft Office, specifically Word, Excel, and Access.

Job Location

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$55,962.00 - $66,174.00 Annual Rate

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.