Staff Assistant 3

Under the direction of the Chief Financial Officer (CFO), the Staff Assistant 3 provides administrative support for the CFO while also supporting the planning, analysis, execution, and completion of projects within the Budget Division of the Office of Administration and Finance. The position engages in research, data collection, financial analysis, compilation, presentation, and project management responsibilities. The Staff Assistant 3 works closely with employees from the Office of Administration & Finance, other internal City departments, and external partners and vendors to improve financial systems, strengthen governance, and advance strategic initiatives. Bilingual applicants are encouraged to apply.

Responsibilities

• Assist the CFO with internal and external inquiries, scheduling, administrative transactions, and drafting of documents.
• Assist with the development and implementation of projects related to budgeting, financial management, capital planning, and operational improvement.
• Prepare and interpret financial reports and analyses.
• Coordinate internal and cross-departmental initiatives and teams to accomplish project goals, timelines, and deliverables.
• Monitor project performance using established metrics and work with the CFO to troubleshoot issues and adapt plans as needed.
• Prepare clear project documentation, including work plans, progress reports, and presentations for leadership.
• Assist in evaluating business processes and recommending improvements to financial systems and workflows.
• Facilitate meetings, gather requirements, and provide structured follow-up to keep teams on track.
• Contribute to a culture of continuous improvement, transparency, and effective public stewardship.
• Complete related work as required and assigned.

Requirements

• Bachelor’s degree in public administration, finance, business, or a related field.
• Experience or coursework in finance and budgeting.
• Expertise with Microsoft Office and related programs to analyze and/or reconcile financial data.
• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.
• Ability to maintain a highly reliable and punctual attendance record while managing time effectively.
• Proficient in Microsoft Office Suite.
• Experience with editing documents in a word processing application and entering data into databases and/or Excel.
• Experience working in a financial setting and/or basic financial background.
• Ability to manage multiple priorities/multi-task in a fast-paced environment.
• Ability to remain professional under all circumstances.
• Ability to maintain confidentiality.
• Ability to work with diverse groups.
• Regular onsite attendance is required.

Preferred Qualifications

• Master’s degree in public administration, finance, business, or related field.
• Three (3) years of project management experience in a business setting.
• One (1) year of experience working in a municipal finance office.

Pay

$32.03 - $39.04 hourly

Benefits

Full-time position with an excellent benefits package.