Staff Assistant 3

About the role

The Staff Assistant 3 provides administrative support for the Chief Financial Officer (CFO) while also supporting the planning, analysis, execution, and completion of projects within the Budget Division of the Office of Administration and Finance. The position engages in research, data collection, financial analysis, compilation, presentation, and project management responsibilities as assigned by the CFO or the Budget Director. The Staff Assistant 3 works closely with employees from the Office of Administration & Finance, other internal City departments, and external partners and vendors to improve financial systems, strengthen governance, and advance strategic initiatives. Bilingual applicants are encouraged to apply.

Responsibilities

• Provide administrative support to the CFO.
• Support planning, analysis, execution, and completion of departmental projects.
• Conduct research and data collection.
• Perform financial analysis, compilation, and presentation of data.
• Manage projects as assigned by the CFO or Budget Director.
• Collaborate with internal City departments and external partners to improve financial systems and advance strategic initiatives.
• Prepare and interpret financial reports and analyses.
• Maintain confidentiality and professionalism in all circumstances.

Requirements

• Bachelor’s degree in public administration, finance, business, or a related field.
• Experience or coursework in finance and budgeting.
• Expertise with Microsoft Office and related programs to analyze and/or reconcile financial data.
• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.
• Ability to maintain a highly reliable and punctual attendance record while managing time effectively.
• Proficiency in editing documents and entering data into databases or Excel.
• Experience working in a financial setting and/or basic financial background.
• Ability to manage multiple priorities and multi-task in a fast-paced environment.
• Ability to work with diverse groups.
• Regular onsite attendance is required.

Preferred Qualifications

• Master’s degree in public administration, finance, business, or a related field.
• Three (3) years of project management experience in a business setting.
• One (1) year of experience working in a municipal finance office.