Staff and Payroll Accountant

Primary Responsibilities

• Own and manage end-to-end payroll processing for multi-entity, multi-state U.S. payroll.
• Serve as the primary liaison with external payroll providers, overseeing service delivery, issue resolution, and ongoing process improvement.
• Review, validate, and reconcile payroll inputs and outputs, including earnings, deductions, benefits, taxes, and statutory filings, and independently resolve discrepancies.
• Partner with Human Resources and internal stakeholders to ensure employee data, compensation changes, and deductions are complete and accurate.
• Act as a trusted resource for employee payroll inquiries, providing timely, professional, and confidential support.
• Manage payroll calendars, deadlines, and processing cutoffs across multiple time zones while anticipating risks and dependencies.
• Process off-cycle payroll runs, bonuses, commissions, and payroll adjustments as needed.
• Support payroll audits and internal or external inquiries by maintaining accurate documentation and ensuring timely completion.
• Identify and implement opportunities to streamline payroll workflows and improve the efficiency of payroll and HRIS systems.
• Manage year-end payroll activities, including W-2 preparation and other required reporting.
• Serve as a subject matter expert on U.S. payroll practices and advise stakeholders on the impact of process or regulatory changes.

Compliance & Controls

• Maintain compliance with all applicable federal, state, and local payroll regulations.
• Monitor payroll laws and regulatory updates and proactively implement required changes.
• Develop, document, and maintain payroll procedures, controls, and SOPs.
• Ensure strong internal controls and maintain audit readiness through the maintenance of payroll records and supporting schedules.

Accounts Payable

• Manage full-cycle accounts payable, including invoice receipt, review, coding, and processing.
• Code invoices to the appropriate general ledger accounts, entity, cost centers, and projects while ensuring required approvals are obtained.
• Administer the travel and expense system, including the interface with NetSuite and the review of expense activity for compliance with company policy.
• Prepare and process payments by check, ACH, and wire transfer.
• Maintain vendor records and oversee 1099 tracking and reporting.
• Manage and reconcile the corporate credit card program.
• Reconcile vendor balances and proactively resolve discrepancies.
• Monitor aging reports and maintain positive vendor relationships.

General Ledger & Accounting

• Prepare and record journal entries, including payroll, accruals, adjustments, and reclasses.
• Perform general ledger account reconciliations and investigate variances.
• Support month-end, quarter-end, and year-end close processes.
• Ensure compliance with internal controls and established accounting policies.

Other Responsibilities

• Support system implementations, integrations, and process improvement initiatives.
• Participate in special projects and provide additional support to the accounting and finance team as needed.

Qualifications

• Demonstrated experience managing full-cycle U.S. payroll, including multi-entity and multi-state environments.
• 5-10+ years of progressive accounting or bookkeeping experience.
• Strong background in accounts payable and general ledger accounting.
• Bachelor’s degree in Accounting or equivalent combination of education and relevant experience.
• Advanced proficiency in Microsoft Excel.
• Experience with ADP Workforce Now is required.
• Experience with ADP SmartCompliance is preferred.
• Experience with NetSuite, Bill.com, or comparable systems is preferred.