Staff - Administrative Assistant (Part- Time)

Essential Duties And Responsibilities

• Perform a variety of duties including answering phone inquiries, greeting campus community and visitors, and data entry.
• Communicate consistent and timely information with tact and diplomacy, including understanding and following oral and written directions.
• Greet campus community members and visitors by phone and walk-in inquirers, guiding them to the proper areas of the College if needed.
• Serve as initial contact for faculty and students wishing to see Department Supervisor.
• Research and prepare reports for supervisors, assisting other departments with projects as needed.
• Prepare letters, memos, reports, and other correspondence for internal and external communication.
• Cook up and distribute departmental mailings, file documents, and create necessary files for the department.
• Accurately keyboard skills and proficiency with Microsoft Office.
• Schedule and cancel meetings using Google calendar.
• Invoice processing and expense reporting for School of Arts, Science and Business.
• Multi-task and perform duties with minimal supervision in a fast-paced, demanding environment with constant interruptions.

Qualifications

• Associate degree in a relevant field from an accredited college or university.
• Three years of related clerical experience involving frequent public contact.
• Knowledge of modern office practices, procedures, and equipment.
• Experience with Banner and Crystal reports.

Preferred Qualifications

• Knowledge of modern office practices, procedures, and equipment.
• Experience with Banner and Crystal reports.

Physical Requirements

• Must be able to complete the following with or without a reasonable accommodation:
• Climbing.
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms.
• Body agility is emphasized.
• Balancing.
• Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
• Sitting most of the time.
• The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• The employee is not substantially exposed to adverse environmental conditions.

Special Instructions to Applicants

Additional duties not noted in the job description may be assigned by a supervisor.