Staff Accountant - YMCA

General Function

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. This position reports to the Controller.

Essential Functions

• Revenue & Billing Accuracy

• Oversee and audit revenue and billing to ensure timely and accurate processing for all YMCA customer accounts (Members, Program Participants, Donors, Third Party Payers, Facility Renters, and Others) with a focus on compliance with contracts, agreements and YMCA policies.
• Develop dashboards and exception reporting to ensure transaction processing and issue resolution.

• Treasury/Cash Management and Fund Accounting

• Maintain restricted and reserve fund schedules to comply with various grants, contributions, trusts or management designated reserve policies/contracts.
• Responsible for daily banking activity to move funds between restricted and operating accounts.
• Prepare/Maintain cash register and cash flow reporting.

• Cash Receipts, Payments & Adjustments

• Ensure all receipts and adjustments have been posted daily to customer accounts.
• Review and ensure processing of all returns or charge backs for bank drafts, credit card drafts, checks, and ACH.
• Validate third party collection receipts and processing.
• Process approved adjustments or write off requests and late fee administration.

• General Ledger Maintenance and Closing

• Compile and analyze information throughout the month and prepares timely journal entries to drive towards an efficient and effective closing process.
• Reconcile all balance sheet accounts monthly and resolve variances and discrepancies by working with staff to resolve problems and provide supporting documentation for corrections.
• Supports Controller with the month-end close process.

• Account Analysis, Reconciliation, Reserves, & Budgeting/Forecasting

• Analyze and reconcile daily, weekly, monthly and annually data sets to ensure alignment of Bank, Billing System, Customer accounts and General Ledger.
• Maintain and provide account analysis on receivable aging.
• Establish reserve policies and procedures for various receivable types (members, programs participants, donors (annual and capital), third parties, facility rentals, and others accounts).
• Support budgeting and cash forecasting (Short-Term and Long-Term).
• Perform data projections or relevant research as assigned.

• Collections Administration and Support

• Collaborate with Operations to develop collection strategies and SOP’s to improve cash flow and reduce losses.
• Process refunds or chargebacks for bank drafts, credit card drafts, checks, and ACH.
• Process approved adjustments or write off requests and late fee administration.

• As Needed

• Maintain documentation of processes, policies and procedures.
• Backup for other accounting positions and other general accounting functions.

Qualifications

• Required

• 3 years towards College Degree in Accounting or Finance.
• Excellent data management and Microsoft skills.
• Candidates must have excellent communication and customer service skills.
• Financial analysis and budgetary experience preferred.
• Proactive, self-motivated, acts with sense of urgency and follow through.
• Great attention to detail and well organized.
• Solves problems effectively.
• Establish/maintain relationships and promote team environment.
• Effective communication skills (written and oral).
• Ability to perform and complete multiple tasks or projects in a timely manner.
• Must be able to work well independently and also in a team environment.

• Preferred

• Ymca Competencies