STAFF ACCOUNTANT (TEMPORARY)

Key Responsibilities

• Accounts Receivable & Customer Billing
  • Process customer invoices and ensure accurate recording of accounts receivable transactions.
  • Process credits/refunds and cash receipts accurately.
  • Monitor and book cash receipts through the bank and POS/credit card systems on a daily basis.
  • Monitor outstanding customer balances and provide bi-weekly report of outstanding receivables and refunds to each Department.
• Banking & Cash Management
  • Perform daily cash reconciliations and monthly bank account reconciliations.
  • Verify, allocate, and post bank transactions (ACH, wire transfers, checks, and credit card settlements).
  • Investigate and resolve any banking discrepancies or unrecognized variances in a timely manner.
• General Ledger & Month-End Support
  • Prepare and post standard journal entries for routine business transactions like amortizations, accruals, inter-departmental recharges etc.
  • Absorb and maintain a clean and accurate Chart of Accounts by ensuring proper numerical alignment and specific naming conventions.
  • Support the month-end closing process by preparing account reconciliations.
• Audit Support & Documentation
  • Assist in preparing necessary schedules, worksheets, and reports for internal and external audits.
  • Gather, organize, and provide supporting documentation for audit requests to ensure a smooth audit process.
  • Maintain clear, organized, and specific documentation to support future tax filings and external reviews.
• Ad-Hoc Reporting & Analysis
  • Prepare ad-hoc financial reports, summaries, and spreadsheets as requested by management or senior accounting staff.
  • Extract and compile financial data from the system to support special projects, variance inquiries, or operational analyses.
  • Absorb miscellaneous data gathering and administrative reporting tasks during peak periods.

Qualifications

• Education: High school diploma required; associate or bachelor's degree in accounting, finance, or business preferred.
• Experience: 1–3 years of experience in an accounting or bookkeeping role (internship experience will be considered).
• Technical Skills: Strong Excel skills (data mapping, basic formulas, Lookups/Index Match, and data organization). Experience with accounting or ERP systems preferred (e.g., Sage Intacct, NetSuite, Microsoft Dynamics, QuickBooks, or similar) preferred.
• Competencies: Strong attention to detail and high level of accuracy. Ability to work independently and proactively execute actionable steps to meet team targets. Ability to handle confidential information with discretion. Excellent written and verbal communication skills.