Staff Accountant / Office Manager

About the role

The role is responsible for maintaining accurate financial records, managing accounting operations, supporting month-end and year-end close processes, preparing financial reports, assisting with budgeting and forecasting, and helping oversee Accounts Payable, Accounts Receivable, Payroll support, and Office Administration functions.

Responsibilities

• Manage full-cycle accounting functions using QuickBooks
• Maintain accurate general ledger activity and financial records
• Prepare and review monthly financial statements and management reports
• Monitor company cash flow, expenses, and operational financial performance
• Support budgeting, forecasting, and financial planning processes
• Perform account reconciliations and ensure accuracy of financial reporting
• Support construction accounting, job costing, and project tracking activities
• Maintain organized accounting documentation and supporting records
• Assist leadership with financial analysis and operational reporting
• Efficiently manage and maintain QuickBooks data entry and system updates
• Ensure transactions are accurately recorded and properly categorized
• Perform regular data cleanup and system optimization
• Troubleshoot QuickBooks-related issues and provide internal support
• Generate and analyze financial reports within QuickBooks
• Maintain data integrity and accounting accuracy across financial systems
• Conduct regular bank reconciliations and resolve discrepancies promptly
• Reconcile balance sheet accounts including A/R, A/P, fixed assets, and other general ledger accounts
• Assist with month-end and year-end close procedures
• Prepare and post accruals, journal entries, and financial adjustments
• Absorb year-end reporting and external audit preparation as needed
• Help guide and support Accounts Payable, Accounts Receivable, and Payroll staff
• Aid in workflow prioritization and office efficiency improvements
• Provide direction, accountability, training, and support to administrative staff
• Work closely with executive leadership regarding operational and financial performance
• Help identify and implement process improvements and internal controls
• Monitor aging reports and outstanding balances
• Absorb collection efforts and customer account management
• Resolve billing discrepancies and support timely collections
• Maintain professional communication with customers regarding account status
• Prepare financial reports, variance analysis, and operational reporting
• Analyze trends, forecasts, budgets, and company performance metrics
• Support annual budget development and expense monitoring
• Identify opportunities for cost savings and operational improvements
• Create financial models and reports to support business decision-making
• Support day-to-day office operations and administrative functions
• Cook up coordination with operations and management teams as needed
• Communicate effectively with both financial and non-financial personnel
• Maintain confidentiality regarding financial and personnel matters
• Contribute to a professional, organized, and team-focused work environment

Requirements

• Degree in Accounting or Finance preferred
• Minimum of 4 years of relevant accounting experience
• Construction industry experience required
• Advanced QuickBooks proficiency
• Advanced Excel and Microsoft Office Suite experience
• Strong understanding of financial statements and accounting principles
• Experience supporting or overseeing A/P, A/R, payroll, reconciliations, and collections functions
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and leadership abilities
• High attention to detail and accuracy
• Ability to work independently and hit the ground running
• Professionalism and discretion handling confidential financial information

Qualifications

• Self-motivated and dependable
• Confident supporting leadership and office staff
• Able to lead by example and improve processes
• Comfortable working independently with minimal supervision
• Experienced balancing accounting accuracy with operational demands
• Professional, organized, and solution-oriented