Staff Accountant III

About the Organization

The Missionary Oblates of Mary Immaculate are a Roman Catholic congregation of priests and brothers serving poor and abandoned people in the United States and 70 countries around the world. The Missionary Oblates go where people's needs are greatest. Today more than 3,300 Missionary Oblates minister in some of the world's most difficult missions, reaching out to serve those most in need. They bring comfort to the sick, food to the hungry, shelter for victims of natural disasters, and hope for all.

About the Role

This is a senior-level accounting role responsible for revenue recording, accounts payable processing, general ledger integrity, multi-entity reconciliations, and contribution/estate tracking. The position requires strong analytical skills, independent decision-making, and the ability to manage complex financial workflows while meeting strict deadlines. The role is on-site at the National Shrine of Our Lady of the Snows in Belleville, Illinois.

Responsibilities

Core Accounting Functions

• Prepare daily, monthly, and payroll-related journal entries.
• Process daily cash receipts and donor system postings.
• Perform daily bank account reviews and record related entries.
• Maintain general ledger accuracy and reconcile assigned accounts.
• Assist with month-end close, including journal entries and financial statement preparation.
• Prepare weekly accounts payable check runs, support AP operations, and set up ACH/EFT vendor accounts.
• Manage accounts receivable and process miscellaneous income, including Canadian receipts and credit card payments.

Specialized Responsibilities

• Maintain contribution classifications and track designated gifts.
• Work with planned giving teams to review and recognize estate revenue.
• Balance and print monthly charitable gift annuity (CGA) interest payments and manage voids/reissues.
• Prepare and print annual 1099 forms for IRS submission.
• Provide knowledge and backup support for job costing.
• Manage priorities across multiple entities.

Collaboration & Decision-Making

• Work independently while communicating priorities clearly.
• Collaborate across departments and organizations.
• Review unusual records and escalate complex issues appropriately.
• Support Assistant Controllers with additional duties.

Requirements

Education & Experience

• Bachelor's degree (4-year).
• 5+ years of progressive accounting experience, including:
  • General ledger work
  • Journal entries
  • Bank and account reconciliations
  • Month-end and year-end close
  • Special projects
• Proficiency in Microsoft Office.

Skills & Attributes

• Detail-oriented and accurate.
• Strong communication and judgment.
• Ability to meet deadlines under pressure.
• Confidentiality and discretion.
• Ability to manage multiple priorities.

Work Conditions

• Standard office environment.
• Regular exposure to confidential information and cash.
• Use of typical office equipment.
• Must pass background check and pre-employment drug testing.