Staff Accountant I

About the role

MFUSED is seeking a talented and detail-oriented Staff Accountant I with a focus on Accounts Receivable to join our growing finance team at our Seattle office. In this role, you will be instrumental in optimizing our financial processes and records, overseeing accounts payable and receivable, ensuring banking compliance, managing customer accounts, and supporting key financial operations. You will maintain compliance with internal controls and Generally Accepted Accounting Principles (GAAP), including proper revenue and expense recognition, and vendor and customer management.

Responsibilities

• Accounts Receivable Management: Reconcile payments and customer accounts, record customer sales in QuickBooks Online, and apply customer payments accurately. Maintain records of customer cash and check payments. Coordinate secure pickup of cash payments through third-party transport services. Monitor accounts receivable aging and follow up on past-due balances. Prepare customer balance reports for management.
• Discrepancy Resolution: Communicate discrepancies to the management team, identify slow-paying customers, and recommend candidates for collection.
• Client Communication: Strengthen client relationships by communicating regarding past-due accounts and resolving outstanding balances, payment issues, or discrepancies.
• Process Improvement: Streamline the accounts receivable process by identifying areas for performance improvement and implementing best practices.
• Financial Integrity: Ensure compliance with GAAP, national, and local financial requirements while maintaining confidentiality in financial reporting.
• Accounts Payable Management: Process payables for all MFUSED entities, maintain and review assigned email inboxes, and ensure expenses are recorded in the correct accounting period. Review and process employee expense reimbursements for timely payroll processing. Record and accrue expenses in accordance with GAAP.
• Invoice Verification: Gather and verify invoices for appropriate documentation prior to payment, maintaining organized and accurate records.
• Vendor Management: Maintain vendor records, including W-9s and banking details, respond to vendor inquiries, resolve discrepancies, and reconcile vendor statements.
• Corporate Card Management: Monitor card activity for compliance with policies, ensure timely submission and review of receipts, enforce expense policies, and resolve discrepancies or unauthorized charges.
• Daily Inflow Management: Perform daily cash, check, and ACH management duties, including recording bank deposits, updating cash receipt logs, and posting payments to the accounts receivable sub-ledger. Coordinate with third-party logistics services for timely payment receipt.
• Collections Monitoring: Monitor balances and collect open receivables by contacting clients via telephone, email, and mail.
• Analytical Reporting & Banking Compliance: Apply incoming payments (ACH, wire, check, credit card) accurately and timely in the accounting system. Reconcile unapplied cash and ensure proper allocation of receipts. Ensure compliance with banking regulations, company policies, and internal controls. Monitor and reconcile daily cash receipts across bank accounts, merchant processors, and payment platforms.
• Support to Finance Team: Assist with tasks related to revenue accounting and other financial operations. Seek opportunities for process improvement and maintain proper documentation.

Requirements

• Education: Bachelor’s degree in Accounting or related field required.
• Experience: At least 1 year of experience in accounts receivable, account collections, and/or a related accounting role. Experience with month-end and year-end closings is highly desirable.
• Technical Skills: Proficiency with accounting systems (e.g., NetSuite, QuickBooks, SAP) and MS Office applications, particularly Excel. Experience with financial reconciliation, accounts receivable and payable management, and cash management.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with clients and cross-functional teams. Ability to handle confidential information in compliance with regulations and company policies.
• Attention to Detail & Organizational Management: Exceptional attention to detail and accuracy in financial record-keeping and reporting. Strong organizational and time management skills.

Skills

• Integrity and confidentiality in handling financial information.
• Client-focused mindset with excellent communication skills for managing accounts receivable.
• Analytical and problem-solving skills to identify trends, discrepancies, and areas for improvement.

Benefits

• Competitive pay.
• Comprehensive benefits including medical, dental, vision, life insurance, and 401(k).
• Health Savings Account (HSA).
• Short-Term Disability.
• Paid Time Off (PTO) and company holidays.
• Community involvement through the Mfused Cares Initiative.
• Professional development and career advancement opportunities.

Work Environment

This is primarily a desk-based role requiring prolonged periods of sitting while working on a computer. Occasional standing, walking, and moving around the office and production areas may be needed. The position involves:

• Ability to lift and carry light objects (up to 20 pounds) occasionally.
• Frequent use of office equipment, including computers, phones, and printers.
• Exposure to typical office noise levels, with occasional exposure to odors and noise associated with a cannabis production facility.
• Compliance with company policies regarding security and safety within a regulated industry.