Staff Accountant (HYBRID- Aberdeen Proving Ground, Maryland)

Responsibilities

• Work closely with Program Management and Finance to validate invoices, billing terms, CLIN structure, contract mods, and funding limits.
• Absorb and submit accurate and timely invoices with supporting documentation for multiple contract types in compliance with government regulations and contract terms through various government and customer portals.
• Maintain accounts receivable aging schedules, follow-up on unpaid invoices, and ensure timely collections through direct engagement with contracting officers, payment offices, commercial customers, and internal program managers.
• Ensure proper cash application and payment reconciliations.
• Process vendor invoices and ensure proper coding and approvals.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Ensure compliance with company policies and internal controls.
• Review and process employee expense reports.
• Ensure expenses comply with company policies and documentation requirements.
• Reconcile expense accounts and corporate credit card transactions.
• Absorb and assist with month-end and year-end close processes and workpapers.
• Absorb and reconcile accounts payable and receivable accounts.
• Collaborate with cross-functional teams as needed.
• Support internal control initiatives and documentation.
• Participate in system upgrades or implementations.
• Support process improvement initiatives.

Qualifications

• 2+ years of accounting experience with a government contractor.
• Proficient in government invoicing tools and systems, including WAWF, DFAS, IPP, DOVA, and customer portals like CACI.
• Understanding of FAR/DFARS, DCAA audit standards, and federal billing practices.
• Experience with T&M, Cost-Plus, FFP, and Progress/Performance-Based Payment contract types.
• Proficient in Microsoft Excel and Office Suite.
• Exceptional attention to detail and time management.
• Ability to work as a collaborative team member.
• Accounting system experience with QuickBooks Online and/or Deltek Costpoint.
• Familiarity with small business contracts.