Staff Accountant

Responsibilities

• Enter payable invoice data into accounting system
• Maintain the accounts payable aging file and report weekly
• Reconcile account statements
• Input credit card charges into system with correct project costing
• Verify the accuracy of accounts payable invoices. Communicate with vendors as necessary to resolve discrepancies
• Ensure credit card receipts are received and entered
• Utilize new vendor process to include all required documentation is communicated
• Ensure the proper authorization and allocation has been made for each payment
• Absorb responsibility for the weekly payables list and own the process until completion
• Collaborate with accounting team to develop and implement processes and procedures within accounts payable
• Accounts Receivable
• Enter accounts receivable invoices and communicate to customer
• Provide payment instructions to customers and take credit card payments as necessary
• Send invoice and other information required for payment to customer in a timely fashion
• Work with production to ensure payment and delivery are in synch for deposit orders
• Cook with Shipping Manager to add exact freight costs into final billing where required
• Own the AR aging report and perform collections calls as necessary
• General Ledger/Other Duties
• Maintain the daily cash report and report daily to management
• Enter necessary records for each transaction within & outside of accounting system
• Maintain the daily cash report and report daily to management
• Absorb responsibility for monthly close by making journal entries and accruals as necessary
• Absorb responsibility for ensuring timesheet entries are correct and completed in a timely fashion
• Absorb responsibility for assisting with annual financial statement review/audit
• Absorb responsibility for assisting in physical inventory and cycle counting processes
• Collaborate with Senior Accountant and others on cost accounting to ensure production systematic moves are made in an accurate and timely fashion
• Respect confidentiality of all accounting information

Qualifications

• Knowledge of Microsoft Excel functions
• Experience with the AP functionality of QuickBooks, SAP B1, or similar accounting system desired
• Data entry accuracy and attention to detail
• Good problem-solving skills
• Proficient oral and written communication skills
• Excellent knowledge of basic accounting concepts
• 1-2 years in an accounting role. Vendor facing experience preferred
• High school diploma required