STAFF ACCOUNTANT

Summary/Objective

The Staff Accountant performs assigned accounting and analytic responsibilities in the VOANR Finance Department. This will include various facets of general accounting, grant accounting, budgeting, and other designated fiscal services functions such as financial reporting, compliance, audit preparation/support, and financial analysis/decision support. This position will participate in VOANR accounting and fiscal service functions on a professional level, working closely with the Controller and other finance team members.

Essential Functions

• Credits thorough reconciliation and analysis of balance sheet accounts, including cash and loan accounts, prepaid accounts, and fixed assets.

• Maintains competency and is an expert user of all software systems utilized in the finance department including Sage Intacct, Paycom, Ramp, and QuickBooks.

• Performs oversight and administration of the credit card platform, Ramp.

• Maintains the knowledge necessary to effectively perform organizational financial service activities while adhering to sound internal control protocol, federal/state regulatory requirements, Volunteers of America Northern Rockies policies, and grantor or donor contract requirements and intentions.

• Conducts analysis of daily banking transactions and assists with fraud prevention techniques.

• Creates and maintains financial dashboards in Sage Intacct to disseminate financial information to departments leads in the organization.

• Compiles documentation and schedules to substantiate general ledger allocations of expenses between various departments and project codes for audit, donor, and contract substantiation.

• Ensures accuracy of general ledger coding and allocation activity while considering grant, contract, and budget requirements in conjunction with organizational policies and proper GAAP techniques.

• Ensures staff compensation and benefit allocation percentages are aligned with grant and budget specifications.

• Prepares labor distribution reports to support department and grant spending activity.

• Monitors for inappropriate expenditure or security threats and immediately informs the Controller & CFO of concerns.

• Monitors aged receivables and payables reports to ensure timely reimbursement and payment.

• Understands other aspects of accounting and finance sufficiently to act as a backup in areas of the department including cash receipts, grant administration, and accounts payables.

• Stays current on regulatory, and various other requirements impacting areas of service.

• Works collaboratively and acts as a resource for organizational leaders and employees on program financial matters.

• Performs a quality assurance function with each monthly accounting cycle to ensure accounting activity is performed and reported accurately.

• Ensures timely adherence to all reporting requirements.

• Maintains audit readiness for all records and supports the Controller and other accounting staff in audits, and monitoring visits.

• Maintains appropriate records to meet record retention requirements.

Competencies

• Maintenance of confidentiality and use of proper discretion
• Solutions-based consultation
• Effective communicator
• Experience and demonstrated proficiency in accounting, contract, and grant comprehension
• Relationship management
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position will not have direct supervisory responsibilities, but the incumbent may serve as a mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Limited travel may be expected for this position.

Required Education, Experience, Or Eligibility

• A bachelor's degree and two to three years of accounting experience, or eight to ten years of experience in the accounting field, or any similar combination of education and experience.

Preferred Education And Experience

• Bachelor’s degree in accounting or a related field.
• Five to eight years of accounting, grant, compliance, and accounting experience.