Staff Accountant

Position Summary

St. Charles Community College is seeking a detail-oriented and organized Staff Accountant to join our Finance Department. This role is responsible for performing a wide range of accounting functions including general ledger maintenance, financial reporting, reconciliations, and assisting with budgeting processes. The staff accountant will also serve as a backup for accounts payable and accounts receivable functions to ensure continuity of operations.

Essential Duties And Responsibilities

• Prepare and maintain general ledger entries and account reconciliations.
• Prepare balance sheets, bank reconciliations, and other financial reports.
• Assisting with the implementation and maintenance of internal controls related to financial processes.
• Ensure timely and accurate recording of transactions in compliance with GASB and college policies.
• Support budget preparation, monitoring, and variance analysis for assigned funds or departments.
• Assist with grant accounting, restricted funds, and compliance with grant and donor requirements.
• Assisting with the annual audit process, including providing supporting documentation and answering questions.
• Collaborate with departments to resolve accounting-related issues or inquiries.
• Maintain documentation for financial transactions and procedures.
• Serve as backup for accounts payable and accounts receivable processes, including invoice processing, payment disbursements, cash receipts, and student/vendor communications.
• Ensuring compliance with financial policies, procedures, and regulatory requirements.
• Tracks financial investments profits and losses.

Required Skills And Abilities

• Knowledge of regulatory requirements (e.g., GASB, FASB, federal/state grant compliance).
• Experience with enterprise systems such as Banner, Workday, Colleague, or similar.
• High level of accuracy in data entry, reconciliations, and financial analysis.
• Ability to prepare accurate and timely financial statements and reports.
• Ability to prioritize tasks and meet deadlines in a multi-faceted work environment.
• Effective written and verbal communication for working with departments, auditors, and external partners.
• Ability to analyze financial data, identify trends, and resolve discrepancies.
• Ability to work cooperatively within a finance team and across college departments.
• Commitment to handling sensitive information responsibly and ethically.
• Resourcefulness in addressing accounting issues and implementing process improvements.

Education And Experience

• Currently enrolled in a bachelor's degree program in Accounting, Finance, or a related field, with the ability to obtain the bachelor's degree within one (1) year of hire.
• Minimum of 2 years of relevant accounting experience.
• Proficiency in Microsoft Excel and accounting software.
• Knowledge of GASB, GAAP and financial reporting.
• Possess analytical, organizational, and communication skills.