Staff Accountant

Primary Responsibilities

• Review, verify, and process vendor invoices and debit memos for accuracy and proper authorization.
• Match invoices with purchase orders and receiving documents prior to payment.
• Code and enter invoices into the accounting system in accordance with company policies.
• Maintain organized vendor files, ensuring W-9s, terms, and contact information are current.
• Reconcile vendor statements and resolve invoice discrepancies or missing documentation.
• Prepare weekly payment runs (checks and ACH) and submit for approval.
• Support month-end closing activities, including bank reconciliations, account reconciliations, and accrual entries.
• Assist with credit card reconciliations, expense reports, and petty cash.
• Generate and maintain the Accounts Payable Aging Report; communicate payment priorities.
• Assist with various year-end accounting functions.
• Provide backup to various accounts receivable duties as needed.
• Provide administrative support to the Finance Department as needed.
• Provide assistance with various office duties (supplies, maintaining files, etc.).

Qualifications

• Minimum 2 years of experience in Accounts Payable or general accounting.
• Associate’s degree in Accounting, Finance, or related field is a plus, but not required.
• Experience in a distribution environment preferred.
• Strong proficiency in Microsoft Excel.
• Familiarity with purchase order-based AP systems.
• Knowledge of inventory accounting.
• Working knowledge of GAAP accounting principles.
• Willingness to assist with cross-functional accounting and administrative projects.

Preferred Skills

• Familiarity with purchase order-based AP systems.
• Knowledge of inventory accounting.
• Working knowledge of GAAP accounting principles.
• Willingness to assist with cross-functional accounting and administrative projects.

Salary range for this position is $70,000 - $80,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.com.

Pay

$70,000 - $80,000 plus bonus

Schedule

Hybrid

Benefits

• Medical
• Vision
• Dental
• Life
• Disability Insurance

Skills

• Microsoft Excel
• GAAP accounting principles
• Inventory accounting
• W-9s, terms, and contact information management
• Vendor file maintenance
• Invoice processing
• Payment runs preparation
• Bank reconciliations
• Account reconciliations
• Accrual entries
• Credit card reconciliations
• Expense reports
• Petty cash management
• Accounts Payable Aging Report generation
• Month-end closing activities
• Year-end accounting functions
• Accounts Receivable duties support
• Office duties support

Requirements

• Minimum 2 years of experience in Accounts Payable or general accounting.
• Associate’s degree in Accounting, Finance, or related field is a plus, but not required.
• Experience in a distribution environment preferred.
• Strong proficiency in Microsoft Excel.
• Familiarity with purchase order-based AP systems.
• Knowledge of inventory accounting.
• Working knowledge of GAAP accounting principles.
• Willingness to assist with cross-functional accounting and administrative projects.