Staff Accountant

We are looking for a Staff Accountant to support accounting activities with a strong emphasis on receivables and project-based billing in a construction or contractor environment. This is a long-term contract opportunity well suited for someone who is detail-oriented and comfortable working where invoice accuracy, contract alignment, and timely collections are critical.

Responsibilities

• Oversee day-to-day accounts receivable functions, including issuing invoices, posting cash receipts, reviewing account activity, and monitoring outstanding balances.
• Prepare and submit AIA billing packages by aligning invoices with contract terms, project progress, approved change orders, and schedules of values.
• Partner with project managers and operational stakeholders to collect documentation needed to support billing for completed work, stored materials, and retainage.
• Reconcile contract values, progress billings, and retained amounts to maintain accurate project-level financial records.
• Follow up with customers on past-due balances, investigate payment delays, and help improve collection results across assigned accounts.
• Resolve billing variances, underpayments, and customer account concerns by researching records and coordinating with internal teams.
• Maintain organized files for contracts, lien waivers, insurance documentation, billing submissions, and other project-related accounting records.
• Assist with month-end accounting tasks by preparing journal entries, supporting reconciliations, and analyzing receivables activity for reporting purposes.
• Generate recurring reports on cash receipts, aging trends, and project invoicing to support management review and decision-making.
• Contribute to audit support and process improvements by providing receivables documentation and identifying ways to strengthen billing workflows and controls.

Requirements

• 2+ years of accounting experience, including meaningful exposure to accounts receivable and invoicing activities.
• Practical experience with AIA billing in a construction, contractor, engineering, or other project-driven setting.
• Working knowledge of progress billing, retainage, change orders, lien waivers, and contract-backed invoicing requirements.
• Ability to prepare journal entries and understand how accounts receivable activity impacts the general ledger.
• Proficiency in Microsoft Excel and experience using accounting or billing systems in a high-volume environment.
• Familiarity with job costing, project accounting, and reporting that supports collections and billing accuracy.
• Understanding of tax-related accounting areas such as sales tax and corporate tax return support is helpful.
• Strong organization, communication, and time-management skills with the ability to handle multiple deadlines across departments.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.