Staff Accountant

Responsibilities

• Maintain and support the general ledger.
• Prepare and post routine journal entries.
• Reconcile bank accounts, prepaid expenses, accrued liabilities, fixed assets, and other balance sheet accounts.
• Verify subsidiary ledger balances reconcile to the general ledger.
• Absorb monthly, quarterly, and year-end closing activities.
• Maintain supporting schedules and accounting work papers.
• Monitor account activity and investigate unusual transactions or variances.
• Maintain vendor records, including W-9 documentation and vendor setup.
• Complete vendor credit applications and sales tax exemption certificates.
• Match invoices to purchase orders and receiving documentation as appropriate.
• Process approved invoices for payment.
• Prepare payment runs, including checks, ACH, and wire transfers.
• Record ACH and wire payments in the accounting system.
• Reconcile vendor statements and resolve discrepancies.
• Maintain electronic records of paid invoices and supporting documentation.
• Record member billing and associated payments in accounting system.
• Process and record cash receipts and miscellaneous customer payments.
• Deposit checks through remote deposit capture.
• Assist with preparation of monthly financial statements and supporting schedules.
• Prepare recurring and ad hoc financial reports for management.
• Support budget-to-actual analysis and variance explanations.
• Assist in gathering and analyzing financial data from multiple systems.
• Prepare schedules and supporting documentation requested by external auditors.
• Absorb assistance with the annual audit process.
• Support internal control procedures and compliance initiatives.
• Prepare annual financial reports and regulatory filings.
• Maintain current vendor tax documentation.
• Prepare annual 1099 reporting and related filings.
• Ensure compliance with IRS reporting requirements.
• Maintain electronic accounting and financial records.
• Scan, index, and organize accounting documents in accordance with the records retention policy.
• Retrieve documents and records as needed for management, auditors, legal counsel, and other authorized personnel.
• Support responses to open records requests as directed.
• Support the Controller in plant accounting and other accounting matters as necessary.
• Participate in process improvement initiatives within the accounting department.
• Assist with special projects and financial analyses as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required.
• Two to five years of accounting experience preferred.
• Experience with accounts payable, reconciliations, and month-end close processes preferred.
• Utility, governmental, nonprofit, or regulated industry experience is beneficial.
• Valid driver's license.
• CPA certification or progress toward certification is a plus.