Staff Accountant

Responsibilities

• Oversee the full accounts payable cycle, including reviewing vendor invoices, organizing payment schedules, and maintaining accurate records.
• Generate customer billing in a timely manner and distribute invoices with close attention to accuracy and completeness.
• Record incoming payments and ensure customer balances are updated correctly within the accounting system.
• Track company credit card activity, collect supporting documentation, and verify that expenses are properly documented.
• Prepare and share a recurring accounts receivable summary with internal stakeholders to highlight outstanding balances and payment status.
• Communicate with customers regarding overdue accounts in a detail-focused manner and support timely collection efforts.
• Reconcile financial reports and account activity to identify discrepancies and maintain reliable accounting data.
• Aid in month-end close tasks by completing journal entries, worksheets, and other assigned accounting schedules.
• Provide backup support for mail handling as well as general administrative and office coordination tasks when needed.

Requirements

• Bachelor’s degree in Accounting is required.
• At least 2 years of accounting experience in a staff accountant or similar role.
• Hands-on experience with accounts payable, accounts receivable, general ledger activity, and journal entries.
• Strong Excel skills with the ability to work efficiently with spreadsheets and financial data.
• Familiarity with QuickBooks is preferred.
• Excellent communication skills with a courteous, dependable, and detail-focused approach.
• Strong organizational skills, close attention to detail, and the ability to manage deadlines independently.