Staff Accountant

Core Responsibilities

• Process and record accounts payable, accounts receivable, deposits, journal entries, and credit card transactions.
  • Ensure proper coding of all transactions by fund, program, grant, class, and restriction in accordance with GAAP and nonprofit fund accounting standards.
  • Process grant distributions, scholarship payments, vendor payments, and donor-related transactions.
  • Maintain accurate supporting documentation for all financial activity.
  • Cook with Development and Grants teams to ensure accurate recording of gifts, pledges, and grant activity.
  • Support donor-advised fund and fiscal sponsorship accounting in alignment with donor intent and fund agreements.
• Perform monthly bank, investment, and credit card reconciliations.
  • Reconcile designated balance sheet accounts, including restricted funds, grants payable, and agency funds.
  • Prepare adjusting journal entries (accruals, prepaids, deferred revenue, reclasses) for Controller review.
  • Aid with monthly close process to ensure timely and accurate financial reporting.
  • Review general ledger activity for completeness, accuracy, and consistency.
• Track grant revenue, expenditures, and restrictions to ensure compliance with grant agreements and funder requirements.
  • Prepare financial reports and invoice documentation for institutional grants as requested.
  • Monitor fund balances and project budgets for fiscally sponsored projects and subdivisions.
  • Apply administrative fees and revenue-sharing allocations in accordance with established policies.
  • Review fiscal sponsorship expenditures to ensure alignment with approved scopes of work and fund agreements.
• Prepare recurring financial reports including income statements, balance sheets, cash flow reports, and fund balance summaries.
  • Generate fund-level and project-level financial reports for internal stakeholders.
  • Support preparation of board-ready financial materials for subsidiaries and fiscally sponsored entities.
  • Assist the Controller in budget development and forecasting processes by providing historical and trend data.
  • Respond to internal financial inquiries from leadership and program teams.
• Maintain organized, audit-ready financial records.
  • Support annual audit, financial review, and Form 990 preparation processes.
  • Aid in ensuring compliance with GAAP, IRS regulations, charitable fund restrictions, and internal financial policies.
  • Execute internal control procedures related to approvals, documentation, and segregation of duties.
  • Prepare annual 1099 filings and related reporting requirements.
• Support payroll processing in coordination with HR and the Controller.
  • Prepare payroll journal entries and related reconciliations.
  • Aid with payroll tax reporting and benefit allocations.
• Maintain accounting software, chart of accounts integrity, and fund structure consistency.
  • Support CRM-to-accounting system integrations and data integrity efforts.
  • Identify workflow improvements to enhance efficiency, transparency, and internal control strength.
  • Participate in cross-training to ensure continuity across accounting functions.

Specific Assignments

• Perform other duties as necessary to promote and support the mission of the San Joaquin Community Foundation and evolving organizational needs.

Skills And Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related field required.
  • CPA track or advanced accounting coursework preferred but not required.
• Experience: 3–6 years of progressive accounting experience; nonprofit accounting experience strongly preferred.
  • Experience with fund accounting, restricted funds, or grant accounting preferred.
  • Experience supporting audits and financial reporting processes.
  • Familiarity with community foundations, fiscal sponsorship models, or multi-entity nonprofit environments preferred.
• Technical Skills: Strong knowledge of GAAP and nonprofit fund accounting principles.
  • Proficiency in accounting software (e.g., QuickBooks, Foundant, or similar).
  • Advanced Excel skills (pivot tables, reconciliations, financial modeling basics).
  • Experience with donor management or grants management systems integration preferred.
• Knowledge: Nonprofit financial management best practices.
  • Internal controls and segregation of duties frameworks.
  • IRS regulations related to charitable organizations and restricted funds.
  • Grant compliance and reporting standards.
  • Audit preparation and documentation standards.
  • Budgeting and financial forecasting fundamentals.

Compensation & Benefits

• At San Joaquin Community Foundation we use market data and compensation best practices to determine pay.
  • Alongside our competitive non-profit pay scale we offer a generous benefits package.
  • All SJCF staff receive a generous annual wellness fund stipend to promote healthy lifestyles, creativity, and work-life balance.
  • Includes provisions or reimbursement for Medical, Dental, Vision, and retirement plan contributions.
• This role offers a starting pay scale of $33.00 per hour- $37.86 per hour independent of location.
  • Placement within this range is determined by our compensation philosophy, which prioritizes competency and experience over credentials.
• To Apply
  • Apply through Rippling
  • Complete this skills assessment: https://forms.gle/9aVShJDYu1cPwk3P8