Staff Accountant

Key Responsibilities

• Accounts payable, invoice management, and vendor support
• Review and enter incoming bills and invoices accurately and in a timely manner.
• Cook up and process disbursements: verify transaction information, schedule payments, and obtain required authorizations.
• Work with vendors and internal stakeholders to resolve billing issues, discrepancies, credits, refunds, and returns.
• Maintain complete and organized AP files (digital and physical) to support internal controls, audits, and reporting.
• Credit cards, banking activity, and reconciliations
• Monitor and reconcile credit card activity, including discrepancies, refunds, returns, and miscellaneous charges; ensure proper coding and documentation.
• Aid with daily and weekly bank activity review and deposits as needed.
• Support bank account reconciliations and related schedules; investigate and resolve variances in a timely manner.
• Job cost, WIP, and construction accounting support
• Support job cost tracking by helping gather and organize job cost data (labor, materials, subcontractor billings) for project reporting and analysis.
• Aid with preparation and maintenance of work-in-progress (WIP) schedules and related reconciliations, as directed by the Controller.
• Help compile supporting documentation for payment requests and project-related accounting packages as needed.
• Cash reporting, close support, and general ledger activities
• Aid with weekly cash reporting and provide inputs for cash-related schedules as requested.
• Support month-end close by preparing schedules and documentation (aging support, accrual support, reconciliations, and variance support).
• Maintain accounting ledgers by posting account transactions as assigned; ensure accuracy and completeness.
• Aid with quarterly and year-end reporting support schedules and documentation.
• Payroll and compliance support
• Aid with weekly payroll preparation support tasks (data validation, documentation, and tracking items as directed by the Controller).
• Support worker’s compensation and general liability recap compilation and documentation.
• Aid with sales tax support schedules and filing preparation as needed.
• Aid with year-end processes including documentation for W-2 and 1099 preparation in coordination with the Controller and external providers.

Qualifications And Experience

• BA/BS degree in Accounting or Finance preferred (or equivalent combination of education and experience).
• 1–3 years of accounting experience preferred; construction, general contractor, subcontractor, or job cost exposure is a plus.
• Experience with ERP/accounting systems (Sage 100 preferred); strong proficiency in Excel, Word, and Outlook.
• Highly organized, detail-oriented self-starter with ability to work independently and within a team environment.
• Strong written and verbal communication skills; ability to interact with individuals at all levels of the organization.
• Ability to manage multiple priorities, execute with urgency, and follow through on deliverables.

Pay

The compensation for this position ranges from $80,000.00 - $100,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.