Staff Accountant

Responsibilities

• Process all invoices as required.
• Check for proper coding, supporting documents, pricing and extension.
• Pay all invoices on the approved company schedule.
• Ensure that all monthly contracts are paid and discounts taken.
• Reconcile vendor statements and solve any discrepancies.
• Balance disbursements according to Director of Finance’s guidelines.
• Log vendor payment requests and establish weekly and monthly plan to ensure all required payments are issued on time.
• Maintain neat and organized files of all payables.
• Process manual and voided checks as required.
• Bill invoices, create statements and process deposit payments in a timely manner.
• Maintain neat and organized billing files.
• Audit invoices posted to master accounts for accuracy.
• Maintain billing control log sheet, indicating account information and billing date.
• Review and audit contents of Daily Flash, making corrections, and maintaining report accuracy.
• Submit audited daily/monthly end reports to ownership.
• Participate in inventories as needed.
• Answer telephone.
• Offer timely, accurate and friendly response to all customer, employee and purveyor requests.
• Aid in resolving open items in a timely manner.
• Always practice legendary service.
• Protect the assets of the property.
• Maintain professional appearance and behavior when in contact with customers and co-workers.
• Recognize that despite all efforts the company makes, the ultimate responsibility for employee health and safety rests directly with the individual.
• Attend all departmental meetings.
• Work with departments to solve open items in a timely manner.

Qualifications

• Microsoft Office, Data Plus and Opera knowledge a plus.
• Basic mathematical skills necessary to understand Debit/Credit Filing System.
• Must know how to use 10 key.
• Must understand Microsoft Windows.
• Must possess good knowledge of computer systems.
• Excellent Accounting skills.
• Ability to multitask in a fast paced environment.
• Excellent customer service skills are required.
• Must be well versed in Microsoft Excel operations.
• Excellent communication skills in English (written & spoken).