Staff Accountant

About the role

The Staff Accountant performs core accounting and financial operations activities across accounts payable, accounts receivable, cash application, job costing, taxes, general ledger accounting, and the financial statement audit. Owns assigned areas of the month-end close process, ensuring accuracy, timeliness, and alignment to company policies and GAAP. Maintains and follows proper documentation of standard operating procedures to support an adequate and effective system of internal controls. Partners cross-functionally with operations and business teams to ensure financial data integrity, support margin visibility, and improve financial processes. Contributes to continuous improvement initiatives, including automation and system enhancements.

Responsibilities

• Owns assigned components of the month-end close, including preparation of journal entries, account reconciliations, and variance analysis.
• Ensures general ledger accounts are accurately reconciled to supporting subledgers on a timely basis.
• Prepares and reviews supporting schedules and audit workpapers.
• Applies customer payments and other bank activity accurately and timely in the ERP system.
• Maintains and monitors aging and actively supports collections efforts, including customer communication, issue resolution, or arranging payment plans.
• Assists in managing customer credit exposure and maintaining accurate AR balances.
• Processes invoices and payments accurately while ensuring compliance with company policies and approval workflows.
• Serves as a point of contact for vendor inquiries and resolves discrepancies in a timely manner.
• Records and validates production-related transactions (materials, postage, labor, etc.) within the ERP system in a timely and accurate manner.
• Promotes cost accuracy and proper job-level margin reporting.
• Prepares recurring reports related to cash, collections, and operational performance.
• Identifies trends, discrepancies, and improvement opportunities within financial data.
• Maintains adherence to GAAP, internal controls, and company policies.
• Documents and updates standard operating procedures (SOPs).
• Participates in continuous improvement initiatives, including automation and system enhancements.
• Works cross-functionally to resolve issues and improve financial processes.
• Supports ad hoc projects and departmental initiatives as needed.
• Demonstrates a cooperative, positive, and respectful attitude with leaders and coworkers.
• Collects appropriate data needed to prepare state and local sales tax returns.
• Supports 6S initiatives as required.
• Performs other duties as assigned.

Requirements

Strong analytical, math, and Excel skills. Experience with ERP systems in a manufacturing or job-cost environment preferred. Ability to manage deadlines within a structured close calendar. Effective communication and cross-functional collaboration skills. High attention to detail and ability to manage confidential information. Ability to work well in a team environment, share job duties with others, multi-task, and adapt to changing business needs. Proficiency/Fluent in the English language, both verbally and written. High School Diploma or equivalent, required. Associate’s degree/Technical Degree in accounting or related work experience, required. Bachelor’s degree in accounting, preferred. Familiar with a variety of accounting principles, reporting, practices and procedures.

Qualifications

High School Diploma or equivalent, required. Associate’s degree/Technical Degree in accounting or related work experience, required. Bachelor’s degree in accounting, preferred. Familiar with a variety of accounting principles, reporting, practices and procedures.

Skills and Abilities

• Strong analytical, math, and Excel skills.
• Experience with ERP systems in a manufacturing or job-cost environment preferred.
• Ability to manage deadlines within a structured close calendar.
• Effective communication and cross-functional collaboration skills.
• High attention to detail and ability to manage confidential information.
• Ability to work well in a team environment, share job duties with others, multi-task, and adapt to changing business needs.
• Proficiency/Fluent in the English language, both verbally and written.

Benefits

• Medical
• Dental
• Vision
• 100% Employer Paid Life Insurance
• 100% Employer Paid Short Term & Long-Term Disability Insurance
• Other Voluntary Employee Benefits i.e. (Accident & Critical Illness)
• 401K & Employer Match
• Vacation/Holiday Sick & Safe Time (where applicable by state)

Pay

$54,000 - $79,000 base pay is based on job-related skills, experience, credentials, role scope, and location. Candidates outside the posted range are encouraged to apply, as qualifications and market factors may influence consideration.

Schedule

Hybrid-2 Days in office minimum required