Staff Accountant

About the Role

We are seeking a full-time, permanent Staff Accountant to join our on-site team in Media, PA (5 days per week). This role involves comprehensive accounting responsibilities across daily, weekly, monthly, quarterly, and annual tasks to support property and real estate financial operations.

Responsibilities

Daily Tasks

• Cash Management: Review daily bank activity and cash balances, record cash receipts and tenant deposits, process ACH and wire transactions, monitor lockbox activity.
• General Ledger: Prepare and post journal entries, review transactions for accuracy, investigate unusual activity, correct coding errors.
• Accounts Receivable: Review rent collections, monitor delinquent tenant accounts, apply tenant payments, coordinate with Property Management on collection issues.
• Accounts Payable Support: Review invoice coding, assist with approval workflow questions, monitor vendor payment status, respond to vendor and property manager inquiries.
• Property Accounting: Review daily property financial activity, record tenant billings and adjustments, monitor utility and operating expense allocations, track capital expenditure activity.
• Account Monitoring: Review suspense accounts, investigate outstanding reconciling items, monitor prepaid expenses and accruals, review intercompany transactions.
• Communication: Respond to requests from Property Managers, Asset Managers, Vendors, and Executive Management; provide financial information as requested.

Weekly Tasks

• Bank Reconciliations: Complete bank reconciliations, review outstanding checks, investigate unreconciled transactions, resolve discrepancies.
• Financial Review: Review revenue trends, analyze operating expenses, compare actual expenses to budget, investigate significant variances.
• Accounts Receivable Review: Review aging reports, follow up on outstanding tenant balances, coordinate collection efforts, review bad debt reserves.
• Capital Projects: Review capital expenditure invoices, update fixed asset records, monitor construction-in-progress (CIP), ensure proper capitalization.
• Lease Accounting: Review new lease activity, record lease amendments, verify rent schedules, update lease accounting records.
• Internal Controls: Review journal entries prepared by others, verify supporting documentation, ensure compliance with accounting policies, identify process improvement opportunities.

Month-End Closing Tasks

• Close Preparation: Review month-end close checklist, ensure all invoices are recorded, verify all rent is billed, confirm cash transactions are complete.
• Journal Entries: Prepare and post accruals, prepaid expense amortization, depreciation, fixed asset additions, interest expense, intercompany entries, payroll allocations, and recurring journal entries.
• Reconciliations: Reconcile bank accounts, accounts receivable, security deposits, escrow accounts, fixed assets, prepaid expenses, accrued liabilities, deferred revenue, intercompany accounts, and all balance sheet accounts.
• Financial Statement Preparation: Prepare Income Statement, Balance Sheet, Cash Flow Statement, Trial Balance, property operating statements, and owner reports.
• Financial Analysis: Analyze budget vs. actual, prior month vs. current month, prior year comparisons, occupancy trends, rental revenue, operating expenses, Net Operating Income (NOI), and cash flow; prepare explanations for material variances.
• Fixed Assets: Capitalize qualifying expenditures, record depreciation, dispose of retired assets, reconcile fixed asset schedules.
• Property Reporting: Prepare reports for Property Managers, Asset Managers, Ownership, Investors, and Lenders (if applicable), including occupancy summaries, capital expenditure reports, cash flow reports, operating variance reports, and budget performance reports.
• Compliance: Review loan covenant requirements, verify escrow balances, monitor reserve accounts, review insurance payments, ensure GAAP compliance, verify lease accounting compliance.
• Close Review: Review financial statements for accuracy, investigate unusual balances, obtain management approval, finalize month-end reporting package.

Quarterly Tasks

• Assist with quarterly financial reporting.
• Prepare lender compliance reports.
• Review property tax accruals.
• Update forecasts.
• Reconcile Common Area Maintenance (CAM) recoveries.
• Review tenant reconciliations.
• Perform internal control reviews.

Annual Tasks

• Assist with annual audit preparation.
• Prepare audit schedules.
• Support external auditors.
• Assist with annual operating budgets.
• Prepare year-end journal entries.
• Coordinate 1099 reporting.
• Assist with tax reporting requests.
• Complete fixed asset inventory review.
• Reconcile year-end balance sheet accounts.
• Support annual property insurance renewals.

Core Responsibilities Throughout the Year

• Maintain accurate property-level financial records.
• Ensure compliance with GAAP and company policies.
• Support timely and accurate financial reporting.
• Partner with Property Managers and Asset Managers.
• Improve accounting processes and internal controls.
• Maintain complete documentation for audits and regulatory compliance.
• Deliver financial insights that support operational and investment decisions.

Requirements

• Bachelor’s Degree in Finance or Accounting.
• 5+ years of proven experience in Property and Real Estate Accounting.
• Extremely organized with strong teamwork skills.
• Deadline-driven with attention to detail.

Benefits

We offer a generous salary and a full benefits package.