Staff Accountant

Core Responsibilities

• Manage the full AR cycle: generate and issue customer invoices in NetSuite, including multi-element and milestone billing, and monitor aging to resolve collections issues proactively.
• Manage the full AP cycle: process vendor invoices in NetSuite and Bill.com, ensure three-way match against POs and receipts, and run weekly payment cycles (ACH, wire, check).
• Reconcile vendor statements and customer accounts, resolving discrepancies before they become close-day surprises.
• Prepare AR and AP subledger reconciliations to the general ledger and record accruals for unbilled receivables and unpaid vendor invoices as part of the monthly close checklist.
• Maintain vendor and customer master data, including W-9 collection and 1099 tracking.

Key Competencies

• Taking Ownership: Manage your workload effectively and demonstrate accountability for AR/AP outcomes, not just task completion.
• Follow Through, Execution: Take ownership of your work and ensure timely delivery of accurate, audit-ready results, especially under close deadlines.
• Stakeholder Management: Engage clearly with customers, vendors, and internal partners like the Controller. Provide concise, well-timed updates and follow established decision-making processes.
• Critical Thinking: Analyze discrepancies and reconciliation issues independently and propose solutions rather than just flagging problems.

Essential Skills

• 3-5 years of experience in AR, AP, or general accounting, ideally in a manufacturing or SaaS environment.
• Hands-on experience with NetSuite or a comparable ERP.
• Working knowledge of month-end close processes, account reconciliations, and basic accrual accounting.
• Strong Excel skills, including formulas and moderately complex spreadsheets.

What Sets the Best Candidates Apart

• Experience with Bill.com, Divvy, or similar AP/expense platforms.
• Comfort with foreign currency invoicing or international collections.
• A track record of catching and resolving discrepancies before they surface in close or audit.

Reporting & Team Structure

• Reports to the Controller.
• Partners closely with the Controller on payment priorities, close deadlines, and audit readiness.