Staff Accountant

Core Responsibilities

• Transaction Level Accounting Ownership
• Own day to day transactional accounting activities across:
• Vendor bills and invoice processing
• Cash transactions
• Corporate credit card transactions
• Ensure accurate coding, posting, and classification of transactions in accordance with internal policies and GAAP.
• Review transaction activity for accuracy and completeness prior to close.
• Serve as the primary accounting owner for transaction level detail, escalating issues as appropriate.
• Accounts Payable Operations & Vendor Management
• Own the AP accounting process end to end.
• Manage vendor onboarding, setup, and maintenance, ensuring proper documentation, approvals, and compliance with internal controls.
• Act as the primary accounting point of contact for vendors and internal department leaders regarding invoices, coding, and payment timing.
• Support ongoing AP process improvements with department leaders
• Payroll, Benefits & HR Coordination
• Prepare and post payroll journal entries, ensuring accurate recording of wages, taxes, and benefits.
• Review and process benefit related vendor invoices in coordination with HR (medical, dental, vision, retirement, and other benefit providers).
• Aid in payroll and benefits reconciliations as needed.
• Partner with HR to ensure consistency between payroll reports, benefit invoices, and accounting records.
• Balance Sheet & Monthly Close Support
• Prepare and maintain monthly journal entries for:
• Prepaid expenses and amortization
• Capitalized assets and fixed asset activity
• Accruals and other recurring journals
• Lease related entries (experience a plus)
• Maintain supporting schedules and documentation for balance sheet accounts.
• Aid in monthly close activities, ensuring deadlines are met and balances are accurate.
• Proactively identify and resolve reconciling items and process breakdowns.
• Cash Management & Payment Scheduling
• Coordinate payment timing with the Accounting Manager and FP&A team in support of cash forecasting.
• Monitor upcoming disbursements and flag large or unusual payments.
• Ensure payments are executed accurately and in accordance with approved schedules and cash availability.
• Process Improvement & Cross Functional Collaboration
• Partner with the Accounting Manager to improve, document, and standardize accounting and AP processes.
• Adapt quickly to system changes, new tools, and evolving workflows.
• Collaborate with FP&A and other stakeholders to ensure alignment between transactional activity, forecasts, and reporting.
• Support audit requests and provide documentation as needed.

Requirements

• 2+ years of experience in accounting, accounts payable, or related finance roles
• Strong understanding of accounts payable processes and transaction level accounting
• Experience preparing journal entries and supporting monthly close activities
• Working knowledge of balance sheet accounts, including prepaids, accruals, and cash
• Experience working in a fast paced, growing environment with changing processes
• High attention to detail with strong organizational and follow through skills
• Experience in professional services, legal, or multi entity environments (BPO or MSO models a plus)
• Hands on experience with the following tools:
• BILL (Bill.com)
• Ramp
• Paylocity
• FloQast
• Familiarity with Sage Intacct or similar ERP accounting systems
• Experience with lease transactions and lease accounting
• Experience coordinating with centralized or shared services AP teams