Staff Accountant

About the Hotel

The Westin Tampa Waterside is situated on a unique landscaped island in downtown Tampa, adjacent to the Tampa Convention Center. Our location is convenient for both business and leisure travelers. We offer associates free meals, free parking, room discounts, and a fun work environment. The hotel celebrates success monthly and supports team member growth through the HEI Loves program.

About the Role

Assist the Controller in directing the financial activities of the hotel, safeguarding assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.

Responsibilities

• Sort and verify accuracy of Night Audit work, including reconciliation of banquet check extensions, coding of banquets at cost, and review of sales and promotion checks.
• Record department administration phone calls and inform Controller of potential concerns.
• Post city ledger payments in the property management system, reconcile and bill all city ledger accounts, and perform follow-up billing and credit collection.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of discrepancies. Bill out credit cards (AMEX, DINERS, etc.) and maintain logs.
• Set up new accounts in accordance with established credit policy.
• Assist in reconciling open account status items and input General Cashier Summary.
• File and distribute credit card cancellations, bulletins, and credit warnings.
• Process and follow up on all returned checks accepted as cash payment.
• Record General Ledger and City Ledger reconciliations.
• Verify purchasing procedures, including comparing purchase order prices and quantities to invoices, and ensure valid purchase order numbers.
• Maintain an accurate, up-to-date Purchase Order Log.
• Route invoices to department heads and Executive Committee members for approval, ensuring accurate account coding and timely returns.
• Process all approved invoices for payment, ensuring accuracy and appropriate signatures.
• Pay all hotel invoices in a timely manner, ensuring accuracy and taking all discounts.
• Handle vendor inquiries and reconcile vendor statements.
• Maintain organized and up-to-date files for open invoices, paid invoices, and voided checks.
• Interface checks and submit a log of all manual checks to the Controller.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

Qualifications

• Bachelor’s Degree in Accounting preferred.
• Accounting and hotel experience preferred.
• Strong organizational skills with attention to detail.
• Ability to compile facts and figures.
• Proficiency in operating personal computers and calculators.
• Effective verbal and written communication skills, with the ability to adapt communication style to different audiences.

Benefits

HEI Hotels and Resorts offers a comprehensive benefits program, including:

• Medical, dental, and vision insurance through Anthem Blue Cross Blue Shield and EyeMed.
• Vacation, sick, and holiday programs.
• Pet insurance through the ASPCA.
• Supplemental, spousal, and child life insurance, as well as short- and long-term disability plans.
• 401(k) Savings Plan with matching funds.
• Discounts through 'YouDecide' and hotel room discount programs.

Specific details and eligibility vary by location and employment status.