Staff Accountant

Position Summary

The Staff Accountant is an hourly, fully on-site position based in City of Industry, CA, reporting to the Accounting Manager and responsible for supporting daily accounting operations, including accounts payable, disbursements, expense and credit card administration, vendor reconciliations, and ERP data maintenance.

Job Functions

• Accounts Payable & Disbursements
• Prepare, approve, and process freight invoices in RossProcess invoices through batch processing, including reconciliation of non-PO invoices with approvals
• Process vendor invoices
• Reconcile vendor and supplier statements and resolve discrepancies
• Execute weekly check runs, including check preparation, printing, and upload to the bank
• Set up new suppliers and vendors and process vendor credit applications
• Expense & Credit Card Management
• Review and approve employee expense reports in Paylocity
• Process monthly AMEX credit card statements, including receipt collection, approval verification, and entry in Ross
• Reconcile and process month-end Chase credit card activity
• Month-End Close & Reporting
• Run GRN reports on a weekly basis
• Run AP & AR Aging
• Support month-end close activities, including reconciliation of utilities, rent, and HR-related expenses entered in Ross
• Prepare and post monthly accruals
• Reconcile GRN balances with vendor statements
• Product Costing and Pricing Updates in ERP
• Support preparation of costing analysis files for new products
• Support preparation of costing for re-costing of existing products
• Set-up/Upload Audit pricing list against invoice registers and price sheets for accuracy
• Maintain pricing monthly, quarterly, semi-annually
• Maintain pricing expiry dates
• Audit & Compliance
• Provide audit review support, including documentation preparation and responding to auditor inquiries
• Maintain accurate records in compliance with company policies and accounting standards
• Projects & Process Improvements
• Update and maintain vendor contact lists for automated ACH receipts
• Participate in accounting projects and process improvement initiatives
• Ad Hoc & Cleanup Activities
• Support manual check cleanup and GRN cleanup as needed
• Assist with ad hoc accounting assignments based on business needs

Requirements

• B.A./B.S. Degree from a 4-year College or University
• Bachelor’s degree in Accounting, Finance, or related field
• 4+ years of accounting or accounts payable experience preferred
• Experience with ERP systems (Ross experience a plus)
• Strong reconciliation, organizational, and analytical skills
• Ability to manage deadlines and multiple priorities in a fast-paced environment
• Proficient in Microsoft Excel and financial systems
• Knowledge of general manufacturing environment & practices
• Strong interpersonal skills

Salary Description

Starting at $34.00 per hour