STAFF ACCOUNTANT

Accounting

• Performs a varied combination of ongoing transactions related to the following fiscal functions:
  • Payroll—prepares a bimonthly payroll, which includes verifying information submitted and balancing computer-generated reports and checks; maintains employee payroll records; reconciles balance sheet accounts; prepares required tax, workers' compensation, and related insurance 401(k) retirement reports and records; ensures that all payroll procedures are consistent with agency personnel policies.
  • Accounts Receivable—prepares submits and monitors requests for funds, and reports on expenses to funding agencies; receives all program monies, prepares bank deposits, and reconciles bank statements for a variety of accounts; reviews budget detail for accuracy and completeness; administers collection of monies from diverse sources due to agency for services provided; maintains cash flow; reconciles all balance sheet accounts; develops and maintains necessary accounting records for printing and similar ancillary agency services.
  • Accounts Payable—verifies signatures, account and budget numbers for each invoice, reconciles incoming bills with approved purchase orders or contracts; prepares vouchers or checks for payment; obtains authorized signatures and distributes payments to vendors and contractors; verifies that all journal entries are current prior to generating monthly budget reports; maintains complete vendor, voucher, and other files as required; reconciles balance sheet accounts; prepares special vendor history reports, and 1099 forms.
• Prepares journal entries for all functions; reconciles such entries as required.
• Inputs data to and retrieves data from a PC-based accounting system and the Excel spreadsheet program; utilizes the computer, following established procedures, to create and maintain files and prepare periodic and special reports.
• Maintains manual and computerized bookkeeping systems, records, logs, and files; prepares reports and performs a variety of office support and general clerical duties as required.
• Uses standard office equipment such as a calculator and copy reproduction equipment.

Technical Leadership

• Confers with accounting manager and other staff to offer criticisms and suggestions regarding existing and proposed computer software, record keeping systems, and procedures relating to the assigned function(s).
• Prepares and maintains written internal procedures related to the assigned functions, ensuring that such procedures are consistent with other agency functions.
• Instructs and provides hands-on training to accounting assistants; provides task oversight of accounting assistants.

Special Projects

• Provides special reports as requested.

Professional Conduct

• Develops and maintains effective working relationships with other agency staff members.
• Communicates effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles; demonstrates a knowledge of and sensitivity to their needs.

Qualifications

• Knowledge Of Computerized bookkeeping, journal entry and reconciliation, and related accounting office procedures and practices, including the functions of payroll, accounts receivable, and accounts payable; Basic budget analyses techniques; General office practices, including filing, report preparation, and the use of standard office equipment; Computer processing applications and techniques for smaller agencies; and Basic accounting principles.
• Skill In Preparing, researching, and maintaining a variety of records, reports and forms related to an assigned accounting function; Training employees in various accounting functions and reconciliation techniques; Reconciling data and solving fiscal problems; Assisting to monitor and analyze budgets; Reading and interpreting regulations and policies; Making accurate arithmetic calculations; Rapidly learning the specific policies and procedures of the agency; Using sound independent judgment, prioritizing work, and meeting critical deadlines; Using a variety of standard office equipment, including a personal computer to input, generate, retrieve and manipulate data; communicating effectively with other agency staff and with representatives of funding organizations, banks, insurance companies and vendors; and Dealing tactfully, cooperatively, and effectively with other agency staff members, community organizations, and the public, including people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles.

Other Requirements

• Several years of technical or clerical experience in an accounting office, which includes experience working and, a complete understanding of at least two of the following functions: Accounts Receivable, Accounts Payable or Payroll.
• Experience must have included use of an in-house computer system.
• Accounting and/or grant accounting degree preferred, but not required.
• Must pass a criminal background check and maintain a clean record.
• Must be able to work at a computer for full workdays; some routine lifting and reaching requirements.