Staff Accountant

Primary Responsibilities

• Cash Management & Reconciliation
• Records cash receipts in the accounting system
• Records intra-company cash activity for Concur and payroll sweeps
• Reconciles check receipts to the check log
• Reconciles undeposited funds monthly
• Prepaids & Other Assets
• Prepares prepaid rent allocation and reconciliation
• Prepares prepaid expense journal entries and maintains supporting reconciliation schedules
• Reconciles security deposits and other asset accounts
• Accounts Payable & Expense Management
• Supports the AP Specialist in monitoring the accounting email inbox, responding to vendor, staff, and student inquiries
• Processes credit card reports in Concur
• Processes employee expense reimbursements in Concur
• Maintains contract records, documentation, and key date tracking in coordination with the AP Specialist
• Payroll Support
• Sets up new employees in Sage Intacct upon hire
• Regulatory & Compliance Filings
• Maintains records of business licenses and property tax statements for all jurisdictions
• Prepares and files business license renewals across all applicable states, counties, parishes, and cities
• Prepares and files property tax welfare exemption filings
• Audit & Policy Support
• Prepares documentation and schedules in support of the annual financial statement audit
• Contributes to accounting policy training and assists with special projects as assigned

Qualifications

• First and foremost, the Staff Accountant will be a fierce advocate for College Track’s mission to equip scholars confronting obstacles to earn a bachelor’s degree in pursuit of a life of opportunity, to equitable service to scholars from underserved communities
• Additionally, candidates bring with them the following skills, experience, and knowledge:
• Bachelor's degree in Accounting, Finance, or a related field preferred
• Minimum 2–3 years of relevant accounting experience, with demonstrated strength in transactional accounting and reconciliation
• Prior experience in a nonprofit organization with a budget exceeding $10M preferred
• Ability to work 9am-5pm Monday-Friday
• Proficiency in Microsoft Office, with strong Excel skills required
• Proficiency in Google Workspace, with strong Google Sheets skills preferred
• Experience with Sage Intacct or comparable cloud-based ERP required; experience with Concur Expense strongly preferred
• Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred
• Admin Jobs: sedentary work that primarily involves sitting, standing, typing on a keyboard, manipulating a mouse to use a computer's operating system/internet

Compensation And Benefits

• This position is full-time exempt with a full compensation range of $69,000.00 - $83,000.00 with the exact compensation depending on experience
• However, as someone new to the role, you can expect an offer around $72,500.00 - $75,999.00 to ensure internal equity while leaving room for salary growth during your time in the position
• College Track provides access to extensive benefits centered around three core areas of wellness: health care, work-life balance, and financial security
• We believe time off is essential to success and provide up to 23 discretionary time off days (Sick and Vacation) in addition to 23 paid office closures and holidays in your first year of employment