Staff Accountant

Core Responsibilities

• Own day to day transactional accounting activities across: Vendor bills and invoice processing, Cash transactions, Corporate credit card transactions
• Ensure accurate coding, posting, and classification of transactions in accordance with internal policies and GAAP. Review transaction activity for accuracy and completeness prior to close. Serve as the primary accounting owner for transaction level detail, escalating issues as appropriate.
• Own the AP accounting process end to end. Manage vendor onboarding, setup, and maintenance, ensuring proper documentation, approvals, and compliance with internal controls. Act as the primary accounting point of contact for vendors and internal department leaders regarding invoices, coding, and payment timing. Support ongoing AP process improvements with department leaders.
• Prepare and post payroll journal entries, ensuring accurate recording of wages, taxes, and benefits. Review and process benefit related vendor invoices in coordination with HR (medical, dental, vision, retirement, and other benefit providers). Assist with payroll and benefits reconciliations as needed. Partner with HR to ensure consistency between payroll reports, benefit invoices, and accounting records.
• Support cash management and payment scheduling. Coordinate payment timing with the Accounting Manager and FP&A team in support of cash forecasting. Monitor upcoming disbursements and flag large or unusual payments. Ensure payments are executed accurately and in accordance with approved schedules and cash availability.
• Process improvement and cross-functional collaboration. Partner with the Accounting Manager to improve, document, and standardize accounting and AP processes. Adapt quickly to system changes, new tools, and evolving workflows. Collaborate with FP&A and other stakeholders to ensure alignment between transactional activity, forecasts, and reporting. Support audit requests and provide documentation as needed.

Requirements

• 2+ years of experience in accounting, accounts payable, or related finance roles
• Strong understanding of accounts payable processes and transaction level accounting
• Experience preparing journal entries and supporting monthly close activities
• Working knowledge of balance sheet accounts, including prepaids, accruals, and cash
• High attention to detail with strong organizational and follow through skills
• Preferred: Experience in professional services, legal, or multi entity environments (BPO or MSO models a plus), Hands on experience with the following tools: BILL (Bill.com), Ramp, Paylocity, FloQast, Familiarity with Sage Intacct or similar ERP accounting systems, Experience with lease transactions and lease accounting, Experience coordinating with centralized or shared services AP teams