Staff Accountant

Responsibilities

• Review, code, and enter vendor invoices into the accounting system accurately and on time.
• Verify that invoices have been reviewed and approved by the purchasing team.
• Communicate with vendors regarding invoice discrepancies, payment status, or other account-related inquiries.
• Maintain positive vendor relationships by ensuring accurate and timely resolution of issues.
• Maintain and record W-9 forms for 1099 vendors.
• Reconcile company credit cards on a bi-monthly basis.
• Verify that all credit card charges are legitimate, properly coded, and supported with receipts.
• Resolve credit card discrepancies and communicate with cardholders as needed.
• Aid in fixed asset tracking, leasehold improvement tracking, reimbursements, and related tasks.
• Track and verify employee reimbursement expenses.
• Record operating and disbursement account journal entries in Sage.
• Assist with expense analysis, regional analysis, and departmental analysis.
• Track budgets, prepare budget vs. actual reports, and follow up with departments or regions.
• Support internal and external audits by providing necessary documentation.
• Perform other accounting, financial, or administrative tasks as required.
• Maintain organized files and records within the Accounting Department.

Qualifications

• Bachelor’s degree required, preferred major in Accounting.
• 1 to 3 years of accounting or accounts payable experience preferred.
• Advanced knowledge of MS Excel, MS Word, MS Outlook.
• Familiarity with Sage is a plus.
• Good communication skills, both written and verbal.
• Sensitive to deadlines and detail oriented.
• Skilled in handling financial and numeric data.
• Reliable, punctual, and able to learn quickly in a fast-paced office environment.
• Ability to handle multiple projects and complete tasks in a timely manner.
• Ability to interact with clients, employees, and office executives.
• Ability to provide negative TB test results.
• Ability to clear FBI & DOJ fingerprinting.