Staff Accountant

Responsibilities

• Support accounts receivable processes, including preparing invoices, performing reconciliations, and following up on outstanding balances.
• Aid with sales tax filings and help maintain compliance with state and local tax requirements.
• Prepare and post journal entries, including accruals, prepaids, and recurring entries, as part of the month-end close process.
• Perform monthly bank reconciliations and credit card reconciliations to ensure accurate cash and expense reporting.
• Maintain prepaid expense schedules and ensure accurate tracking and amortization.
• Reconcile accrual accounts and support period-end financial reporting.
• Process credit card transactions and employee expense reimbursements, ensuring proper general ledger coding and supporting documentation.
• Complete daily cash reconciliations and support weekly bank deposit activities.
• Manage petty cash activity, including tracking usage and maintaining appropriate documentation.
• Sustain quarterly balance sheet reconciliations and work to resolve any variances identified.
• Utilize ERP and accounting systems to process transactions, maintain accurate records, and support reporting needs.
• Ensure compliance with GAAP, internal controls, and company accounting policies in all assigned tasks.
• Support general staff accounting duties and maintain an independent list of recurring responsibilities.
• Assist more high level accounting staff as needed, including providing additional support during close periods and other busy cycles.
• Provide additional accounts receivable support when coverage is needed.
• Potentially assist with pharmacy licensing coordination through external partners if required.
• Help absorb and manage accounting workload during month-end close and other peak activity periods.
• Participate in weekly finance meetings and contribute to discussions on accounting processes and improvements.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field, or an associate degree combined with strong hands-on experience.
• 0–2 years of accounting experience, including internships or strong internship experience for recent graduates.
• Basic understanding of GAAP and general ledger accounting principles.
• Experience preparing journal entries and performing account reconciliations.
• Proficiency in Microsoft Excel, including use of formulas and pivot tables.
• Strong attention to detail with a high level of accuracy in financial work.
• Effective organizational skills and the ability to manage multiple tasks and deadlines.
• Ability to handle workload and remain focused during busy periods such as month-end close.
• Team-first, humble, and proactive attitude with a willingness to roll up your sleeves and help where needed.
• Comfort working on-site five days per week in a collaborative team environment.

Essential Skills

• Bachelor’s degree in Accounting, Finance, or a related field, or an associate degree combined with strong hands-on experience.
• 0–2 years of accounting experience, including internships or strong internship experience for recent graduates.
• Basic understanding of GAAP and general ledger accounting principles.
• Experience preparing journal entries and performing account reconciliations.
• Proficiency in Microsoft Excel, including use of formulas and pivot tables.
• Strong attention to detail with a high level of accuracy in financial work.
• Effective organizational skills and the ability to manage multiple tasks and deadlines.
• Ability to handle workload and remain focused during busy periods such as month-end close.
• Team-first, humble, and proactive attitude with a willingness to roll up your sleeves and help where needed.
• Comfort working on-site five days per week in a collaborative team environment.

Additional Skills & Qualifications

• NetSuite experience strongly preferred, particularly in an environment recently implemented on this platform.
• Experience with other ERP or accounting systems such as Sage Intacct, QuickBooks Online, or similar tools.
• Exposure to healthcare, pharmacy, compounding pharmacy, manufacturing, or cost accounting environments.
• Experience supporting accounts receivable, sales tax, licensing, or close-related accounting tasks.
• Demonstrated ability to work effectively within a fast-paced finance or accounting team.
• Interest in professional growth and development within the accounting and finance function.

Work Environment

• This role is fully on-site, Monday through Friday from 8:00 a.m. to 5:00 p.m., within a dedicated accounting and finance team.
• The environment is fast-paced and highly collaborative, with regular interaction among accounting staff, accounts payable support, and financial planning and analysis team members.
• The organization uses modern ERP/accounting systems, including NetSuite and potentially other platforms such as Sage Intacct or QuickBooks Online, along with Microsoft Excel for analysis and reporting.
• The culture emphasizes a team-first mindset, open communication, and a willingness to help one another during busy cycles such as month-end close.
• The position offers clear opportunities for growth and development within accounting for individuals who are eager to learn, contribute, and build their careers in an on-site team setting.

Pay And Benefits

• The pay range for this position is $30.00 - $34.00/hr.

Requirements

• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
• Benefits are subject to change and may be subject to specific elections, plan, or program terms.
• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

• Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
• We specialize in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, extending the capabilities of industry-leading companies.
• We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
• We serve many of the Fortune 500 with offices across the U.S., Canada, Asia Pacific and Europe.
• We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
• The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
• If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
• San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
• Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.