Staff Accountant - AP/Purchasing

About the role

The Staff Accountant - AP/Purchasing is responsible for overseeing and controlling the partial entity accounts payable life cycle. This includes recording invoices for materials, subcontractors, non-subcontractors, and credit cards, ensuring all bills are paid accurately and on time by processing invoices, verifying purchase orders, reconciling discrepancies, reviewing payments, and maintaining accurate financial records. This position acts as the primary point of contact for vendor payments within the organization.

Responsibilities

• Maintain accurate financial records for audit purposes.
• Monitor Accounts Payable emails.
• Review and process vendor invoices into the accounting system, ensuring accuracy of details like Period of Performance, Labor hours, Purchase Order numbers, quantities, and pricing.
• Match invoices to corresponding purchase orders to confirm compliance with company policies.
• Aid in implementing and testing the Materials module for CSS, Evolver Commercial, and Evolver Federal.
• Review vendor statements against internal records to identify and resolve discrepancies.
• Create and maintain Subcontractor and Vendor's profiles updated in the accounting system.
• Review weekly AP Report to ensure all vendor and Subcontractors are paid in a timely manner.
• Contact vendors and Subcontractors to resolve invoice issues, address payment inquiries.
• Reconcile and process vouchers for Corporate Credit Card Statements.
• Prepare Subcontractor and Non-Subs accruals as requested.
• Generate payment reports on accounts payable activity.
• Prepare audit samples as requested.
• Adhere to company policies and procedures regarding invoice approvals, payment deadlines, and tax regulations.
• Perform other related duties as assigned.

Qualifications

• 4 Years of experience working in an accounting role.
• 2 years of experience with Deltek Costpoint Accounts Payable and Materials modules.
• Must be able to pass a comprehensive background check.
• 2 Years of experience with Microsoft Office Suite; specifically, Excel, Word, and Outlook a must.

Preferred Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical, critical thinking, and problem-solving skills.
• Ability to maintain a high level of confidentiality and discretion in handling personal, salary, and other personnel information.
• Ability to function well in a high-paced and at times stressful environment while maintaining accuracy of the information.