Staff Accountant – Accounts Payable

About the role

Klauer Manufacturing Company, founded in 1870, is dedicated to providing quality products and services to the building products industry. The company operates in three locations: Dubuque, IA, and Tomball, TX. Klauer Manufacturing prioritizes a safe and family-oriented work environment, emphasizing cultural values such as safety, attitude, effort, and accountability.

Responsibilities

• Process vendor invoices accurately and timely, including matching invoices to purchase orders and receiving documents, while maximizing available vendor discounts and supporting cash flow management.
• Maintain vendor master records, including vendor setup, W-9 administration, and ongoing maintenance.
• Review invoices for proper approvals, coding, and supporting documentation.
• Investigate and resolve invoice discrepancies, pricing variances, and vendor inquiries.
• Prepare and process weekly payment runs, including checks, ACH, wire payments, and positive pay activities as applicable.
• Lead the annual 1099 reporting process, including vendor compliance, and timely filing requirements.
• Monitor AP aging and communicate issues requiring management attention.
• Review capital expenditure requests and supporting documentation for proper accounting treatment.
• Maintain fixed asset records, including additions, disposals, transfers, and depreciation schedules.
• Reconcile fixed asset subsidiary records to the general ledger.
• Own the accounting for capital expenditures, including project tracking, capitalization, reporting and analysis.
• Administer the company credit card and expense reporting system.
• Review employee expense submissions for completeness, policy compliance, and proper coding.
• Follow up with cardholders and approvers regarding missing receipts, business purpose documentation, and outstanding submissions.
• Prepare monthly credit card accruals and reconciliations.
• Reconcile credit card clearing accounts and investigate discrepancies.
• Prepare assigned journal entries and supporting schedules.
• Prepare assigned balance sheet account reconciliations and investigate reconciling items.
• Support monthly financial reporting by meeting established close deadlines.
• Aid in year-end audit requests and supporting documentation.
• Follow established accounting policies, procedures, and internal controls.
• Maintain organized and complete accounting records and documentation.
• Assist in identifying opportunities to strengthen controls and improve processes.
• Support ERP system enhancements, testing, and process documentation as needed.
• Identify opportunities to improve accounting processes and participate in their implementation.
• Prepare ad hoc financial reports and analysis as requested.
• Support special accounting and finance projects.
• Perform other accounting duties and responsibilities as assigned.

Qualifications

• Bachelor's degree in Accounting or Finance required.
• 3-5 years of accounting experience with significant accounts payable responsibilities preferred.
• Strong understanding of accounts payable, general ledger accounting, journal entries and account reconciliations.
• Experience with fixed assets and capital expenditure accounting preferred.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Experience with ERP systems; Sage X3 experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Demonstrated ability to identify issues, recommend practical solutions, and manage work independently.
• Experience in a manufacturing environment preferred.