Staff Accountant 3

Duties

• Determine and implement new AP processes within accounting system to ensure accurate and timely posting of invoices in the accounting system.
• Routinely monitor and revise processes as needed.
• Improve approval processes within new accounting system to ensure timely payments and alignment with other company initiatives.
• Oversee the outsourced AP team to ensure the timely and accurate preparation of weekly payment runs (checks, ACH, and wires).
• Determine and implement any modifications as needed to outgoing payments.
• Audit vendor files, respond to vendor inquiries, and resolve discrepancies.
• Oversee the outsourced AP team subledger reconciliation process, which includes determining and implementing changes to the process as needed.
• Ensure compliance with company procurement policies, spending limits, and approval hierarchies.
• Act as liaison between the finance team and restaurant/general managers to resolve AP issues.
• Research and analyze causes of service interruptions; determine and implement corrective actions to the processes.
• Collaborate with operations teams and other stakeholders to streamline accounting processes and to maintain strong financial controls.
• Manage end-to-end AR processes performed by outsourced AR team, including billing, collections, cash applications, and reconciliations across multiple restaurants.
• Maintain and implement changes to processes to create efficiencies.
• Handle escalated collection issues and negotiate payment terms with clients.
• Identify and implement process improvements and automation tools in AR system to ensure timely recognition of payments.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 5 years of relevant experience in Accounts Payable or Accounts Receivable, preferably in a fast-paced environment.
• Strong knowledge of accounting principles and practices, including AP and AR processes.
• Experience with ERP systems and AP software.
• Excellent communication and interpersonal skills, with the ability to work effectively with all levels of management and staff.
• Ability to manage multiple tasks and prioritize responsibilities.
• Proficiency in Microsoft Office Suite, particularly Excel for data analysis and reporting.