Sr Terminal Operations Coordinator

Responsibilities

• Process work orders in Mainpac.
• Create work orders in Mainpac for daily Operational Support and Pre-Operational jobs.
• Generate requisitions for Engineering Departments, and work directly with Procurement to ensure placement of the orders.
• Complete invoices in the system to ensure vendors are paid on time.
• Reconcile Mainpac, Inspyrus records and PAC Invoices on Hold report.
• Communicate with Accounts Payable and Procurement to resolve outstanding invoices, credits, and disputes.
• Run and validate weekly reports in Mainpac to generate “Open Work Orders Report”, “Recommended Items Report”.
• Coordinate and maintain Mainpac Inventory Stock take; cycle counting each month.
• Train new Mainpac users as needed.
• Create new inventory in Mainpac ensuring new items are fully detailed with warehouse specific location.
• Work within the Port of Baltimore M-visitor system to maintain visitor and vendor access, schedule vendor/visitor lists, and work with Port Security as needed for the Operations and Engineering departments.
• Perform various clerical duties such as running/creating reports, making phone calls, attending meetings, and taking accurate notes.

Requirements

• High School Diploma or GED equivalent
• 2+ years of terminal / port operations experience
• 5+ years of administrative, customer service, and or clerical experience

Qualifications

• Associates Degree or higher preferred
• Exceptional communication skills
• Strong MS Excel experience
• Excellent interpersonal skills
• Excellent time management skills; sense of urgency

Benefits

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

PAY Transparency: $25.00 - $28.00 per hour

For additional information about our comprehensive data privacy policy, please contact us via email at human.resources@portsamerica.com.