Sr. Specialist – Real Estate Management

About the role

This role manages projects from work letter negotiation support through post-occupancy closeout, ensuring each engagement aligns with Baker Tilly’s financial objectives, workplace strategy standards, and operational needs. The Assistant Project Manager will lead cross-functional teams, external consultants, landlords, and contractors while maintaining strong governance over scope, budget, schedule, and risk.

Responsibilities

• Portfolio Project Leadership
  • Manage development, relocation, refurbishment, expansion, and decommissioning projects nationwide.
  • Lead projects through five core phases: Initiate, Plan, Design, Construct, and Close.
  • Develop and maintain Project Charters, Budgets, Master Schedules, and Risk Registers.
  • Oversee multiple concurrent projects ranging from 10,000 SF to 60,000+ SF.
• Leasing & Landlord Coordination
  • Support lease negotiations by reviewing work letters and landlord obligations.
  • Coordinate tenant improvement (TI) allowance tracking and reimbursement.
  • Interface directly with landlords and property managers.
  • Ensure compliance with lease-required documentation and closeout submissions.
• Consultant & Vendor Procurement
  • Lead RFP processes for: Architects & Engineers, General Contractors / Construction Managers, Furniture Vendors, IT / Tel-Data / AV / Security Consultants, Relocation Specialists.
  • Level bids and prepare award recommendations.
  • Support contract negotiations (AIA agreements and consultant contracts).
  • Validate insurance and risk requirements during construction.
• Design & Pre-Construction Management
  • Facilitate programming.
  • Manage all phases of design including: SD, DD, CD, and CA documentation phases.
  • Lead value engineering initiatives.
  • Identify long-lead procurement items and pre-purchase strategies.
  • Align IT, AV, security, and branding scope with internal stakeholders.
  • Experience in Bluebeam and Smartsheet.
• Construction Oversight
  • Chair weekly preconstruction and OAC meetings.
  • Monitor RFIs, change orders, submittals, and schedule updates.
  • Perform site visits (minimum two per project; additional as required).
  • Review and validate contractor pay applications.
  • Monitor budget exposure and contingency utilization.
  • Ensure compliance with safety, permitting, and insurance requirements.
• Financial & Reporting Accountability
  • Develop and manage comprehensive project budgets (hard & soft costs).
  • Produce: Monthly Budget Reconciliation, Anticipated Cost Reports (ACRs), change order logs, variance analysis.
  • Present executive-level updates outlining financial, schedule, and risk metrics.
  • Ensure projects meet fee-based benchmarks tied to office size structure.
• Project Closeout & Operational Handoff
  • Oversee final inspections and punch list completion.
  • Confirm receipt of: As-built drawings, warranties, O&M manuals, lien waivers, regulatory sign-offs, lease requirements for TIA, produce final cost reconciliation reports.
  • Ensure smooth transition to Facilities and Office Leadership.

Requirements

• Bachelor’s degree in Construction Management, Real Estate, Architecture, Engineering, or related field.
• 3+ years of commercial real estate project management experience.
• Experience managing Class A corporate office tenant improvement projects.
• Strong working knowledge of:
  • AIA contracts (A101, A102, A201 preferred).
  • Lease work letters, Tenant improvement allowances, Construction budgeting and cost controls.
• Ability to manage multiple national projects simultaneously.
• Strong executive communication and stakeholder management skills.
• Proficiency in Microsoft Project, Excel, and project cost tracking systems.
• Up to 25–40% travel depending on project pipeline.
• Site visits required during major construction milestones.

Pay

The national pay rate range for this job position is $88,920 to $134,860. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location.

Benefits

Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.