Sr. Real Estate Specialist

About the role

Responsible for real estate portfolio management, lease administration, contract management, and transaction support across the Company's office, laboratory, and R&D real estate portfolio.

Manages lease and contract obligations, supports complex real estate transactions, and serves as a key resource for portfolio reporting, financial compliance, and landlord and vendor relationship management.

Reports into Global Real Estate Operations and partners cross-functionally with Facilities/Engineering, EH&S, Space Planning, and Finance to ensure lease compliance, accurate financial reporting, and alignment with business and operational needs.

Responsibilities

• Support portfolio strategy and real estate planning initiatives through reporting, analysis, and operational insights
• Maintain and manage lease records, including critical dates, financial terms, and key provisions within lease administration systems
• Generate and deliver portfolio-level reporting and insights to support real estate decision-making and leadership reviews
• Track and proactively manage lease expirations, renewals, options, and notice requirements
• Perform lease abstraction and ensure accurate interpretation and application of lease terms
• Ensure all lease documentation is complete, accurate, and audit-ready
• Serve as a knowledgeable resource for lease-related obligations and inquiries
• Support and coordinate activities related to complex lease transactions and related documentation, due diligence, and execution activities
• Identify and implement process improvements to enhance lease administration efficiency, reporting accuracy, and operational effectiveness
• Track and reconcile sublease income in coordination with Finance
• Coordinate with brokers, Legal, and internal stakeholders on sublease activities
• Manage real estate-related contracts and agreements, including leases, amendments, renewals, subleases, service agreements, and occupancy-related documents
• Track contractual obligations, critical dates, notice requirements, and compliance provisions
• Coordinate contract review, execution, and document retention activities with Legal and business stakeholders
• Monitor contract compliance and identify potential risks, discrepancies, or business impacts
• Maintain organized and audit-ready contract documentation and records
• Coordinate resolution of property-level issues impacting lease obligations, billing, or tenant rights
• Monitor landlord compliance with lease terms, including service and operational obligations
• Maintain and monitor certificates of insurance (COIs) and other insurance documentation to ensure required coverage remains current and compliant
• Maintain and manage lease administration platforms, ensuring accurate and complete data entry
• Generate reports to support financial analysis, audits, and portfolio management
• Support lease transactions including renewals, amendments, expansions, and terminations
• Coordinate with Facilities, Space Planning, Legal, and Risk Management to ensure alignment on lease obligations and operational requirements

Requirements

• Bachelor's degree in real estate, Business or Finance AND 4+ years of applicable experience in lease administration and/or corporate real estate; or an equivalent combination of education and experience (8+ years)
• OR Master’s degree AND 2+ years of relevant experience as noted above or an equivalent combination of education and experience (8+ years)
• Strong working knowledge of lease administration and corporate real estate processes
• Ability to interpret commercial lease terms and financial provisions
• Strong analytical, organizational, and problem-solving skills
• Strong communication and cross-functional collaboration skills
• Exercises sound judgment in handling sensitive and confidential information
• Proficiency in Microsoft Office tools
• Experience in lease administration or corporate real estate
• Strong experience managing lease data, critical dates, and financial obligations
• Hands-on experience with lease administration platforms
• Strong proficiency in Microsoft Excel and reporting tools
• Working knowledge of real estate financial concepts (rent structures, CAM, escalations)
• Experience supporting lease transactions and portfolio reporting
• Experience coordinating with Finance, Legal, Space Planning, and Facilities teams
• Familiarity with life sciences, biotech, or pharmaceutical environments (preferred)

Pay

The annual base salary we reasonably expect to pay is $97,000.00-$133,000.00. Individual pay decisions depend on various factors, such as primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience and skills.

Benefits

• Retirement savings plan (with company match)
• Paid vacation, holiday, and personal days
• Paid caregiver/parental and medical leave
• Health benefits to include medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans