Sr. Specialist – Real Estate Management

Responsibilities

• Manage projects from work letter negotiation support through post-occupancy closeout, ensuring each engagement aligns with Baker Tilly’s financial objectives, workplace strategy standards, and operational needs.
• Lead cross-functional teams, external consultants, landlords, and contractors while maintaining strong governance over scope, budget, schedule, and risk.
• Portfolio Project Leadership:
• Manage development, relocation, refurbishment, expansion, and decommissioning projects nationwide.
• Lead projects through five core phases: Initiate, Plan, Design, Construct, and Close.
• Develop and maintain Project Charters, Budgets, Master Schedules, and Risk Registers.
• Oversee multiple concurrent projects ranging from 10,000 SF to 60,000+ SF.
• Leasing & Landlord Coordination Support:
• Support lease negotiations by reviewing work letters and landlord obligations.
• Interface directly with landlords and property managers.
• Ensure compliance with lease-required documentation and closeout submissions.
• Consultant & Vendor Procurement:
• Lead RFP processes for: Architects & Engineers, general Contractors / Construction Managers, furniture Vendors, IT / Tel-Data / AV / Security Consultants, relocation Specialists.
• Level bids and prepare award recommendations.
• Support contract negotiations (AIA agreements and consultant contracts).
• Validate insurance and risk requirements during construction.
• Design & Pre-Construction Management:
• Facilitate programming.
• Lead value engineering initiatives.
• Identify long-lead procurement items and pre-purchase strategies.
• Align IT, AV, security, and branding scope with internal stakeholders.
• Experience in Bluebeam and Smartsheet.
• Chair weekly preconstruction construction meetings and OAC meetings.
• Monitor RFIs, change orders, submittals, and schedule updates.
• Perform site visits (minimum two per project; additional as required).
• Review and validate contractor pay applications.
• Maintain budget exposure and contingency utilization.
• Ensure compliance with safety, permitting, and insurance requirements.
• Financial & Reporting Accountability:
• Develop and manage comprehensive project budgets (hard & soft costs).
• Produce: Monthly Budget Reconciliation, anticipated Cost Reports (ACRs), change order logs, variance analysis.
• Present executive-level updates outlining financial, schedule, and risk metrics.
• Ensure projects meet fee-based benchmarks tied to office size structure.
• Project Closeout & Operational Handoff:
• Oversee final inspections and punch list completion.
• Confirm receipt of: As-built drawings, warranties, O&M manuals, lien waivers, regulatory sign-offs, lease Requirements.
• Ensure smooth transition to Facilities and Office Leadership.

Qualifications

• Bachelor’s degree in Construction Management, Real Estate, Architecture, Engineering, or related field.
• 3+ years of commercial real estate project management experience.
• Experience managing Class A corporate office tenant improvement projects.
• Strong working knowledge of: AIA contracts (A101, A102, A201 preferred), Lease work letters, Tenant improvement allowances, Construction budgeting and cost controls.
• Ability to manage multiple national projects simultaneously.
• Strong executive communication and stakeholder management skills.
• Proficiency in Microsoft Project, Excel, and project cost tracking systems.
• Up to 25–40% travel depending on project pipeline.
• Site visits required during major construction milestones.