Sr. Space Planning Specialist

Responsibilities

• Patient Service Center (PSC) property management and maintenance coordinator.
• Collaborates with Cabot for property needs and manages work orders.
• Attends regular meetings with real estate for lease management and future planning.
• Point of contact for emergency response for infrastructure failures.
• Serves as a staff assistant to the Director regarding policy issues.
• Evaluates requests from departments, administrative units and service units for renovation, relocation, expansion or improved use of existing space.
• Completes on-site investigations as required to acquire necessary information of existing conditions.
• Prepares program documentation.
• Prepares reports, recommendations, planning programs, layout schematics or interior design for approval by client.
• Interfaces between team and governance groups to communicate executive-level program and project information.
• Optimizes locations, patient care capacity, patient access, staffing, and use of electronic medical record.
• Consults with architects, contractors, design/construction project managers and the like regarding building codes, building graphics, OSHA and OHSM regulations and accessibility to the handicapped.
• Manages and oversees implementation of applicable university design standards including selection of furnishings, artwork, finishes, and other aesthetic requirements for accessible and facilities.
• Phlebotomy emergency response develops and implements approach to assure timely response to disruption in service across PSCs, on and off campus.
• Assists EHS staff to assure completion of Ambulatory fire and disaster drills annually.
• Continues efforts to improve emergency preparedness for short and long-term events.
• Responds immediately to healthcare crisis/emergency events, collaborates with all stakeholders, implements solutions to improve emergency response effectiveness and leads after-action efforts.
• Asset management and procurement — working to secure, maintain and track location of all equipment, including centrifuges, IT equipment, Cell Phones, vehicles, PSC furniture, and the like.
• Works as supply chain liaison working closely with Laboratory Supply Chain Manager (LSCM) to ensure PSC supplies are managed appropriately.
• Works with LSCM and Phlebotomy management to identify process improvement and management of off formulary items.
• Coordinates bi-annual inventory.
• Ensures PSCs are inspection ready.
• Represents Phlebotomy on safety committees and ambulatory councils.
• Performs annual fire and disaster drills, ensuring compliance in reporting and tracking activity.
• Works to align PSCs with UR and Ambulator safety initiatives.
• Coordinates with Chief Supervisor and Assistant Director to develop goals and objectives in alignment with departmental goals.
• Lead special projects as directed by leadership.
• Assists teams and facility and workplace improvement initiatives creating a culture of continuous improvement.
• Implement new technology, functionality and smart devices for compliance in PSCs that will improve the environment of care, patient experience, and compliance to regulatory agencies.
• Assists teams and facility and workplace improvement initiatives creating a culture of continuous improvement.

Qualifications

• Bachelor's Degree with major course work in Architecture, Facilities Planning, Interior Design or Strategic Planning.
• 4-5 years relevant experience.
• Health care/higher education experience preferred.

Skills

• Proven ability to lead change, organize and engage teams, and delegate responsibility.
• Demonstrated ability to work effectively in a highly matrixed environment.
• Experience using Lean for performance improvement.
• Expertise in PSC locations across the institution and regional coverage area.
• Strong oral and written communication skills.