Space Planning Specialist

About the role

The Facilities Space Planner supports workplace planning, space utilization, and lab and office layout initiatives to ensure efficient and functional use of company facilities. The role is responsible for renovation space planning, seat allocation and drawing management. This person will work closely with consultants and internal stakeholders to create functional area designs and changes, and to coordinate facility infrastructure support needs.

• Works with Facilities, Workplace Services, and cross-functional teams to support moves, adds, changes, occupancy tracking, lab designs and changes and workspace planning projects.
• Applies space planning principles, maintains space data and drawings, and helps ensure workplace environments align with business needs and company standards.
• Follows established workplace planning standards, procedures, and space management processes.
• Collaborates with Facilities, Site Services, IT, and other departments to support day-to-day operational needs.
• Maintains accurate CAD drawings, floor plans and ensures timely updates to workplace databases and drawings.
• Maintains workplace services documentation, including SharePoint content, procedures, and service standards.
• Learns company standards, systems, and workplace planning tools while developing functional expertise.
• Analyzes user requirements and develops preliminary laboratory space planning concepts for review with stakeholders and consultants.
• Develops and maintains laboratory equipment lists and associated space drawings.
• Conducts analyses and contributes recommendations for feasibility assessments and site master planning studies.
• Reports on project requirements and space planning initiatives related to lab and office renovations and/or new construction.
• Develops options for facility renovations and creates reports and presentations on proposals.
• Partners with stakeholders to define requirements, evaluate alternatives, and recommend workplace planning solutions that align with business needs.
• Understands facility space impacts over multiple simultaneous planning efforts.
• Supports partnering with Procurement to create and execute contracts and purchase orders.
• Supports the implementation of new Space Planning tools.

Requirements

• A high school diploma and 6+ years of experience supporting workplace planning and facilities planning, or an associate’s degree and 2 years of experience in supporting workplace planning and facilities planning; or a combination of equivalent education and experience (6+ years).
• Strong design and graphic presentation skills with the ability to present information and collaborate effectively with stakeholders, consultants, and project teams.
• Developing proficiency with AutoCAD, CAFM/IWMS systems, or related workplace planning tools.
• Experience with Revit, CAD drafting and Bluebeam advantageous.
• Experience with Laboratory and Environment, Health and Safety standards is preferred.
• Experience working in the Architecture, Engineering, and Construction industry advantageous.
• Basic knowledge of space planning concepts, workplace standards, and office layout practices.
• Demonstrated proficiency in Microsoft Office Applications (Excel, Word, PowerPoint, Microsoft Project).
• Good organizational and analytical skills with strong attention to detail.
• Ability to work effectively as part of a team.
• Developing communication and problem-solving skills.
• Ability to manage multiple assignments and meet deadlines.