Space Planner & Facilities Systems Specialist

Space Planning & Workplace Coordination

Maintain and update facility floor plans, seating layouts, and workplace documentation using AutoCAD or similar design software.
Support office moves, adds, changes, and departmental space planning initiatives within our OfficeSpace software.
Coordinate workspace allocations and assist with optimizing office utilization.
Partner with Facilities, HR, IT, and department leaders to support workplace planning needs.
Maintain accurate records of occupancy, workspace assignments, and facility layouts.

Facilities Systems & CMMS Support

Support administration and ongoing maintenance of the Computerized Maintenance Management System (CMMS)
Assist with asset tracking, preventive maintenance scheduling, and work order coordination
Help maintain facilities data, inventory records, vendor information, and maintenance documentation
Generate reports and analytics related to facilities operations, asset management, and service performance
Coordinate with vendors, contractors, and internal teams to ensure timely completion of maintenance activities

Operational Support

Assist with facilities projects, workplace improvements, and operational initiatives
Support inventory management and procurement coordination for facilities-related materials and supplies
Identify opportunities for process improvement and operational efficiency within workplace and facilities systems
Participate in workplace planning and facilities operational meetings as needed

Qualifications

• 2+ years of experience in space planning, facilities coordination, workplace operations, CAD drafting, facilities systems, or related environments
• Experience in OfficeSpace or similar workplace management softwares/tools
• Proficiency with AutoCAD or similar space planning/design software required
• Experience supporting facilities operations, workplace planning, or office environments preferred
• Exposure to CMMS, IWMS, CAFM, or other facilities management platforms is a plus
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong communication and cross-functional coordination abilities
• Proficiency with Microsoft Office Suite, particularly Excel
• Experience with data reporting, asset tracking, or facilities analytics is a plus