Sr. Safety & Quality Specialist

Program & Administrative Support

Provide administrative support to Safety and Quality leadership
Track and manage program deliverables, submittals, and action items
Maintain organized records and documentation for Safety and Quality programs

Compliance & Calendar Management

Develop, maintain, and track compliance calendars for Safety and Quality requirements
Avoid delays in inspections, reporting, training, and certifications
Track regulatory and internal compliance obligations

Training & Workforce Coordination

Track employee training requirements in alignment with ISO and NQA-1 programs
Coordinate with HR to maintain accurate employee counts and workforce data
Assist in obtaining, tracking, and maintaining job descriptions as required
Monitor onboarding and training compliance for new and existing employees

Audit Support & Assurance Activities

Maintain and manage the Safety and Quality audit calendar
Assist in preparation for internal and external audits, including document collection and coordination
Participate in desktop audits to verify compliance with Safety and Quality program requirements
Support field audits and assessments as needed to validate implementation of Safety and Quality processes
Document audit results, observations, and findings
Affirm non-conformance evaluations
Affirm compliance gaps and support corrective action development
Track corrective actions and ensure closure

Documentation & Reporting

Maintain accurate and audit-ready records for Safety and Quality programs
Afford leadership support in generating reports, metrics, and summaries
Support continuous improvement initiatives through tracking and documentation

Additional Support

Afford other Safety and Quality program needs assigned, including potential participation in audits

Required Education and Experience

• MUST HAVE - Experience with NQA-1 Quality Programs
  5+ years of experience in an administrative, coordinator, compliance, or program support role
  Strong organizational skills with the ability to manage multiple priorities and deadlines
  Experience tracking data, documentation, or compliance-related activities
  Proficiency in Microsoft Office (Excel, Word, Outlook) or similar tools
  Strong communication and attention to detail

LICENSES / CERTIFICATIONS

• Preferred (Not Required):
  Experience supporting Safety and/or Quality programs
  Familiarity with ISO standards
  Exposure to audit processes, compliance programs, or internal assessments
  Safety or Quality-related certifications (e.g., ASP, CSP, CQM-C) are a plus, but not required
  Experience supporting both desktop and field audits a plus

Supervisory Responsibilities

None

Travel Requirements

Travels: Yes
Percent of time: 30%
Overnight required: Yes

Physical Demands

• Stationary Position - Frequently
• Pushing/Pulling/Reaching - Seldom
• Climb - Seldom
• Kneel - Seldom
• Grab - Seldom
• Bend - Seldom
• Lift/carry over - 10 - 30 LBS
• Visual - 20/20 Corrected Vision
• Hearing - Receive detailed information if spoken to

Working Conditions

• Wet or Humid - Seldom
• Working near or on moving mechanical parts - Seldom
• Working near or on heavy machinery - Seldom
• Working in high places - Seldom
• Exposed to fumes or airborne particles - Seldom
• Exposed to toxic or caustic chemicals - Seldom
• Frequency of working in outdoor weather conditions - Seldom
• Work with Electricity - Seldom
• Work with explosives - N/A
• Work on or near a source of radiation - Seldom
• Loud noise conditions (above 87dB) - Seldom