Sr Proposal Specialist

About the Role

Ballard Marine Construction is a specialty underwater and marine construction company delivering innovative technical solutions across the Power, Water/Wastewater, Transportation, Industrial, and Environmental markets. As a Sr Proposal Coordinator, you will sit at the center of our proposal efforts, bringing together Estimating, Operations, Business Development, Marketing, and regional teams to turn complex information into clear, compelling pursuits. This role is for someone who can take ownership, challenge the ordinary, raise the standard of every submission, and help shape how Ballard shows up in the market. Your work will directly support what we pursue, what we win, and how we tell the story of who we are.

Core Attributes

• Grit and Resiliency: We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up.
• Comradery and Inspirational: We are a hard-working team of likeminded individuals working toward a common goal, celebrating wins and having fun.
• Driven and Competitive: We love to win and learn when we lose. Not getting the job done is not an option.
• Trustworthy and Respectful: We value honesty, authenticity, and transparency, treating others with respect even in conflict.
• Ownership and Accountability: We look inward first when something goes wrong and share lessons learned to improve.

Responsibilities

• Lead the development and production of qualifications, bids, and technical proposals from kickoff through final submission.
• Review solicitation requirements, develop compliance matrices, establish proposal schedules, and coordinate all required deliverables.
• Gather information from technical teams and translate it into clear, accurate, and compelling proposal content.
• Write, edit, and maintain non-technical content, including project descriptions, qualification summaries, resumes, and company information.
• Coordinate graphics, layout, and document design to strengthen proposal clarity, consistency, and presentation.
• Manage subconsultant and subcontractor qualifications, supporting documentation, trackers, and compliance requirements.
• Prepare presentation materials and support interview planning, coordination, and production.
• Perform final quality control, production, packaging, and delivery of proposals and bid documents.
• Maintain proposal templates, style guides, best practices, data platforms, and Estimating and Marketing SharePoint content.
• Identify and implement process improvements, including the use of AI and other tools to improve proposal development and production efficiency.
• Support the continued development of proposal standards, systems, and team capabilities across Ballard.

Requirements

• Bachelor’s degree in Marketing, Business, English, Journalism, Communications, or a related field preferred. Equivalent proposal, marketing, communications, or AEC industry experience may be considered.
• 3+ years of experience in proposal coordination, proposal management, estimating support, or a similar role developing qualifications, bids, and technical proposals within the Architecture, Engineering, and Construction industry (AEC).
• Experience supporting public and private sector pursuits, coordinating with technical teams, and managing proposal development from kickoff through final submission.
• Experience with marine, heavy civil, infrastructure, or specialty construction pursuits preferred.

Skills

• Advanced proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop, along with Microsoft Office and Adobe Acrobat.
• Strong writing, editing, proofreading, formatting, graphic layout, and document production skills.
• Ability to interpret RFP requirements, build compliance matrices, identify differentiators, and organize content for clarity and impact.
• Strong communication and interviewing skills with the ability to gather technical information and develop compelling content.
• Exceptional organization, time management, and attention to detail with the ability to manage multiple deadlines.
• Ability to work independently, collaborate across teams, and perform in a fast-paced environment.
• Experience using AI and other tools to improve proposal workflows and production efficiency.
• Graphic design, SharePoint, and proposal management platform experience preferred.

Physical Demands

• Work is primarily performed in an office environment.
• Ability to remain seated and work at a computer for extended periods.
• Ability to stand, walk, bend, reach, and move between work areas as needed.
• Frequent use of a keyboard, mouse, and other standard office equipment.
• Ability to communicate and exchange information in person, by phone, and through virtual platforms.
• Occasional lifting, carrying, pushing, or pulling items weighing up to 20 pounds.

Benefits

• Comprehensive benefits package including medical, dental, vision, life insurance, LTD, and STD.
• PTO, 401K Plan with employer match, and paid holidays.
• Culture that values opportunity for growth, development, and internal promotion.

Pay

Salary Range: $90K - $125K