Sr Proposal Specialist

About the role

Ballard Marine Construction isn't a typical heavy civil contractor. We're a specialty underwater and marine construction company delivering innovative technical solutions across the Power, Water/Wastewater, Transportation, Industrial, and Environmental markets. From complex bridge and dam rehabilitation to marine infrastructure and critical facilities, we're trusted to deliver some of the industry's most challenging projects. Winning that work starts long before crews reach the field. Our proposals must capture the technical strength, creativity, and execution mindset that make Ballard different.

Responsibilities

• Lead the development and production of qualifications, bids, and technical proposals from kickoff through final submission
• Review solicitation requirements, develop compliance matrices, establish proposal schedules, and coordinate all required deliverables
• Gather information from technical teams and translate it into clear, accurate, and compelling proposal content
• Write, edit, and maintain non-technical content, including project descriptions, qualification summaries, resumes, and company information
• Coordinate graphics, layout, and document design to strengthen proposal clarity, consistency, and presentation
• Manage subconsultant and subcontractor qualifications, supporting documentation, trackers, and compliance requirements
• Prepare presentation materials and support interview planning, coordination, and production
• Perform final quality control, production, packaging, and delivery of proposals and bid documents
• Maintain proposal templates, style guides, best practices, data platforms, and Estimating and Marketing SharePoint content
• Identify and implement process improvements, including the use of AI and other tools to improve proposal development and production efficiency

Requirements

• Bachelor’s degree in Marketing, Business, English, Journalism, Communications, or a related field preferred
• Equivalent proposal, marketing, communications, or AEC industry experience may be considered in place of a degree
• 3 + years’ of experience in proposal coordination, proposal management, estimating support, or a similar role developing qualifications, bids, and technical proposals within the Architecture, Engineering, and Construction industry (AEC)
• Experience supporting public and private sector pursuits, coordinating with technical teams, and managing proposal development from kickoff through final submission
• Experience with marine, heavy civil, infrastructure, or specialty construction pursuits preferred

Skills

• Advanced proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop, along with Microsoft Office and Adobe Acrobat
• Strong writing, editing, proofreading, formatting, graphic layout, and document production skills
• Ability to interpret RFP requirements, build compliance matrices, identify differentiators, and organize content for clarity and impact
• Strong communication and interviewing skills with the ability to gather technical information and develop compelling content
• Exceptional organization, time management, and attention to detail with the ability to manage multiple deadlines
• Ability to work independently, collaborate across teams, and perform in a fast-paced environment
• Experience using AI and other tools to improve proposal workflows and production efficiency
• Graphic design, SharePoint, and proposal management platform experience preferred

Benefits

Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!!

Pay

Salary Range: $90K - $125K Pay is commensurate with experience and qualifications.