Sr. Project Coordinator

About the role

Syner-G is seeking a Sr. Project Coordinator to provide advanced organizational, administrative, and field-level support for construction and maintenance projects with a strong emphasis on health and safety. This role serves as a key facilitator between project managers, field safety professionals, contractors, and internal stakeholders, ensuring that project activities are well-coordinated, documented, and compliant with established procedures and regulatory requirements.

Responsibilities

• Provide day-to-day coordination support to the technical field construction health and safety team for construction and maintenance projects.
• Assist Capital Project Management and Facilities Project Management with safety-related tasks during construction phases and occasionally during design and planning.
• Lead the organization and facilitation of pre-construction planning meetings, ensuring required materials and documentation are prepared and distributed.
• Maintain and update project schedules, trackers, logs, and documentation related to safety activities, inspections, and contractor compliance.
• Support the review of contractor Job Hazard Analyses, Site-Specific Safety Plans (SSSPs), Health and Safety programs, and related submittals.
• Compile, analyze, and report safety metrics, identifying trends and recommending improvements.
• Aid in incident investigations by gathering information, organizing documentation, and preparing draft reports for client submission.
• Participate in site walks with field safety professionals to document observations, track corrective actions, and ensure hazards are addressed in a timely manner.
• Ensure all project documentation aligns with applicable SOPs, MOPs, and regulatory requirements.
• Cover coordination of follow-up actions with contractors and project teams to close out identified hazards or deficiencies.
• Build and maintain strong working relationships with project teams, contractor safety representatives, and internal stakeholders to support effective communication and alignment.
• Provide administrative and logistical support for safety-related training, briefings, and documentation distribution.
• Cover coordination of actions, meetings, deliverables, and follow-up activities across multiple projects and workstreams.
• Partner with technical teams and stakeholders to gather information, resolve documentation gaps, and support planning and decision-making activities.
• Aid in contract administration, purchase orders, invoicing, consultant onboarding, and project controls activities.
• Identify opportunities to leverage digital tools, AI, automation, and standardization to improve execution.

Qualifications and Requirements

• Education: Bachelor’s degree preferred, or equivalent combination of education and experience.
• Technical Experience: 2–5 years of experience as a project coordinator or in a similar coordination or administrative role. Experience supporting construction project delivery or working in a construction-related environment preferred.
• Knowledge, Skills, and Abilities: Strong organizational, communication, and interpersonal skills; ability to collaborate effectively with diverse teams and stakeholders; proficiency with Microsoft Office Suite; ability to follow established procedures, maintain accurate documentation, and support compliance efforts.