Sr. Payroll Tax Analyst

Responsibilities

• Own end-to-end payroll tax compliance, including jurisdiction setup, taxability determination, and regulatory adherence across all Inspire entities
• Identify and implement corrective actions to minimize risk, including validation of tax jurisdiction setup at both company and employee level
• Ensure accurate employee and company tax setup across all federal, state, and local jurisdictions
• Tax Operations & Filings:
  • Collaborate with third-party vendors to ensure payroll tax deposits are accurate, complete, and timely to agencies
  • Validate payroll tax calculations and ensure alignment across Workday HRIS and TPA applications, confirming correct rates are applied on all calculations
  • Manage submission of the tax interface file to TPA (periodic, monthly, quarterly, and annual)
  • Reconcile payroll tax data to General Ledger and financial reporting requirements, including journal entries for cash and tax liability accounts
  • Lead annual W-2 audit and validation process, including processing all W-2c corrections as needed
  • Complete Bureau of Labor Statistics reporting as required
• Systems & Data Integrity:
  • Maintain and audit tax configurations within Workday, including tax rates, jurisdiction codes, and location maintenance
  • Verify and apply tax updates and changes within Workday prior to final production of paychecks
  • Reconcile payroll tax data to General Ledger and financial reporting requirements, including journal entries for cash and tax liability accounts
• Agency & Vendor Management:
  • Manage all agency notices, inquiries, and audits in coordination with the TPA
  • Complete business applications and registrations for new jurisdictions as required
• Analytics, Reporting & Process Improvement:
  • Partner with other departments to ensure all payroll wage and tax financial reporting is provided in a timely manner in support of filing and reporting requirements
  • Produce and analyze payroll tax reports to support compliance and audit readiness
  • Lead standardized processes, documentation, and continuous improvement initiatives
  • Create ad hoc reports as requested for research projects and special initiatives
• Leadership & Support:
  • Serve as escalation point and subject matter expert for payroll tax matters across the organization
  • Support training and development of payroll team members and new hires
  • Coordinate team-building activities and knowledge-sharing sessions
  • Drive a high standard of accuracy, customer service, and confidentiality
  • Complete ad hoc projects and other duties as assigned by payroll leadership

Qualifications

• High school diploma required; undergraduate degree in Accounting, Finance, Business, or related field preferred
• 5+ years of payroll experience with a strong payroll tax focus required
• Experience with Workday or comparable HRIS required; experience with ADP SmartCompliance or equivalent TPA preferred